Maintenance Project Coordinator

Job Description

Maintenance Project Coordinator

Competition Number: 26/52

Posting Scope: Internal (Open to current City of Victoria employees only)

Posted Date: February 26, 2026

Closing Date: March 5, 2026, 4:30 PM PST

Department: Facilities

Posting Type: Regular

Work schedule: Monday to Friday ( 35 hour work week) – Continuous (Full-Time )

Salary: $ 48.05 per hour, Pay Grade 14

Job Code: 4479

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1

Administer small to medium sized projects of varying complexity related to maintenance of existing facilities, including but limited to, building system repairs and replacements, minor remediations, renovations, emergency repairs, and energy improvements.

• Develop project scopes, budget estimates, and schedules.
• Report project progress to supervisor
• Coordinate contracted resources, including but not limited to, engineering consultants, hygienists, safety consultants, contractors, and cleaners.
• Coordinate internal resources on minor projects
• Inspect sites to ensure quality conformity with contract documents
• Coordinate external inspection authorities

• Manage online storage of project related materials.
• Maintain up-to-date information on active projects, including scope, budget, and schedule budget details.

• Develop procurement documents for small to medium size projects
• Maintain ongoing contractor rosters
• Determine in sourcing or outsourcing of work
• Determine and administer appropriate agreement types for external resources. Including, but not limited to;
  Professional Services Agreements and Contractor Work Agreements
• Participate in the Request for Proposal process

• Work with internal Health and Safety teams to conduct risk assessments to determine safety requirements for projects
• Conduct routine inspections of project sites to verify that safety protocols are implemented and to identify both existing and potential hazards in the workplace.
• Ensure contractors are following defined safety plans, have current insurance, and are complying with WorkSafeBC regulations.
• Designate prime contractor and complete all required forms.

• Review and process invoicing
• Monitor project expenses
• Support development of the annual capital and maintenance budget

• Communicate project updates clearly and concisely to project stakeholders
• Develop signage as required for projects
• Support the development of project communication plans

Perform related duties as needed

• Work is generated through the annual maintenance workplan and emergent work resulting from the failures and departmental requirements.
• Work is reviewed through regular reports and meetings with supervisor.
• Issues such as deviations from annual budget and approved expenditures are discussed with supervisor with recommendations.

Climb ladders and scaffolding.

Work in awkward spaces such as attics and crawl spaces. (rare)

Short periods of intense concentration while preparing reports and estimating projects. (often)

Focus on a variety of source data and computer for short periods. (occasional)

Office.

Work on construction sites while performing inspections. (occasional)

Work in an environment where protective measures must be taken to avoid exposure to dust and fumes. (rare)

• Organize and prioritize work.
• Understand and apply the principles and methods of building project management and construction administration.
• Working level operation of Microsoft Word, Excel and SharePoint.
• Read and interpret technical reports, plans, codes and regulations.
• Establish and maintain effective working relationships.
• Work safely on job sites.

Formal Education, Training and Occupational Certification:

Certificate in a discipline related to Building Technology or project management (2 years)

Current and valid Class 5 B.C. Driver's Licence.

Red-seal trade ticket in a field related to building maintenance or building construction would be an asset

Experience:

4 years of related experience in facilities maintenance, construction, project…