Procurement Specialist

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Indian River County

This position involves administrative duties associated with the acquisition and disposition of goods and services, demonstrating initiative and independent judgment, developing work routines, and completing assignments with limited supervision.

General office duties include greeting visitors and callers; answering questions regarding how to do business with the County; process incoming and outgoing division mail and documents, including time sensitive agreements and vendor credentials. Drafts correspondence, forms, and reports, and reviews division documents for consistent formatting, style, grammar, and content.

Serves as witness and scribe for public meetings. Manages the County’s excess equipment disposal program.

Work is reviewed while in progress and upon completion through direct observation, in conferences with the employee and evaluation of results obtained.

• Develops and maintains templates utilized for correspondence and solicitations.
• Prepares written correspondence, documents and reports using professional communications standards.
• Responds to requests for public records redacting confidential information as provided under the Florida Sunshine law, seeking necessary guidance from County Attorney and Procurement Manager.
• Manages and organizes the division’s electronic and hardcopy files.
• Coordinates with departments on variety of procurement needs and how they can be met.
• Consults with existing and potential vendors and suppliers relating to their qualifications to do business with the County.
• Reviews vendor credentials for currency and updates them in Tyler Munis ERP system.
• Manages excess equipment, as approved for disposal, to include providing a list of available equipment pending surplus, accepting approved surplus from departments, preparing agendas for Board of County Commission approval, and disposing of surplus by online auction or other approved method.
• Performs other duties as required.

Education and Experience:

HS diploma / GED supplemented by three years’ experience in Procurement. An associate’s degree in Acquisition & Contracts Management, Business Administration, Accounting or a related field may be substituted for the work experience.

Licenses, Certifications or Registrations:

-None-

Knowledge of general office policies and procedures.

Demonstrated proficiency with creating, editing, and formatting Microsoft Excel, Microsoft PowerPoint, and Microsoft Word files.

Ability to read and understand various policies and procedures.

Ability to read and interpret contract and bid documents.

Ability to review, understand, and reference local, state and federal laws, manuals, procedures and fiscal policy related to contract administration and purchase of goods and services.

Ability to review records for accuracy and compliance with established policies and procedures.

Knowledge of procurement principles.

Ability to research, evaluate, and use new methods, products and techniques for operational improvements.

Ability to analyze information and make independent judgment decisions within established policies and guidelines.

Ability to understand and follow oral and written instructions.

Ability to prioritize and accomplish work within established deadlines.

Ability to communicate information and ideas, both verbally and in writing, so others will understand.

Skill in communicating in a professional and respectful manner with all persons and providing exceptional customer service.

Ability to establish successful working relationships with colleagues and the public.

Ability to maintain and update logs, files, and records with a high degree of accuracy.

Ability to prepare correspondence and reports.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other…