Ops Administrative Assistant

OPS ADMINISTRATIVE ASSISTANT I -

Date:
Jan 7, 2026

Requisition No: 867646

Agency:
Agriculture and Consumer Services

Working Title:

OPS ADMINISTRATIVE ASSISTANT I -

• A bachelor's degree from an accredited college or university and one (1) year of administrative experience.
• A master's degree from an accredited college or university can substitute for the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
• An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.
• Possession of a valid Driver License.

Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.

A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Resumes and other documentation can be attached to provide additional information.

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

• Occasionally travel, including overnight and sometimes up to two weeks on an emergency program.

• To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.
• Benefits include a Linked In Learning training account and optional insurance coverage.
• The work schedule for this position is flexible and can be either full-time or part-time, based on the selected candidate’s preference.

General Statement:
This is an office position responsible for assisting the Fruit Fly Coordinator with administrative responsibilities related to the Fruit Fly Detection (FFD) Program.

• Responsible for preparing reports related to FFD Program activities.
• Communicates with field staff regarding accessing and entering data into the Electronic Trap Reporting and Accounting Program, (eTRAP), including onboarding new employees that require access to eTRAP.
• Respond to DPI Helpline tickets and/or forwards to local supervisors for follow up as needed. Tracks and closes tickets upon completion.
• Assists with disseminating the necessary FFD trapping supplies that are provided by the Fruit Fly Coordinator’s office.
• Records all Quality Assurance activities, maintains accurate records of fly recoveries and follows up with appropriate supervisor regarding fly status.
• Responsible for maintaining and ordering supplies, including office supplies, technical supplies, and other items as requested. Processes purchase orders and purchase transactions in a timely manner.
• Processes travel reservations and reimbursements through STMS for Fruit Fly Coordinator and other personnel during emergency programs.
• Contacts employees as required…