Conference & Wedding Coordinator

Job Details

Job Location
:
Killington, VT 05751

Position Type
:
Full-Time Year Round

• Compensation: $25.00 - $26.00, adjusted based on experience
• Benefits:
  Full-time, year-round, benefited position including:
  • Optional company subsidized medical, dental, vision, flexible spending account, health savings account, employer paid short term disability & long‑term disability offerings
  • 401(k) retirement plan (with company match up to 5%)
  • Paid parental leave
  • Paid time off, holiday and sick pay
  • Free season pass for employee/dependents
  • Privileges at several other resorts
  • Several discount programs (i.e. food & beverage, retail/rental, friends & family tickets, etc.)

The Conference & Wedding Coordinator is responsible for ensuring the seamless execution of events hosted at the Resort. This role requires keen attention to detail, exceptional organizational skills, and a customer‑centric mindset to deliver unforgettable experiences for our clients and their guests. This role serves as the primary point of contact for event organizers, coordinating logistics, managing resources, and overseeing on‑site operations to ensure the success of each event.

• Responsible for coordinating all needs for banquets, conferences, meetings, weddings, and other special functions held at all Killington Resort facilities.
• Initiate and maintain contact with clients to plan their event from start to finish.
• Collaborate with clients and obtain agenda, lodging requirements, menu selections, room set‑up, floor plans, and AV needs.
• Act as a liaison between client and internal departments during the planning process.
• Detail and create banquet event orders (BEOs), distribute information to all departments involved in the execution of the event.
• Participate in weekly BEO Meetings to discuss group needs with internal departments.
• Meet with clients for property tours, planning meetings, menu tastings, etc…
• On site coordinator for weddings and day of events to ensure guest satisfaction.
• Orchestrate wedding rehearsals and ceremonies.
• Communicate with accounting department to produce invoices and follow through with collecting payment.
• Works with Sales Manager to make sure contract is adhered to.
• Perform other tasks as assigned.
• Uphold service standards, safety policies, and organizational procedures.

• Associate degree in hotel/restaurant management, business or related field.
• 1-3 years’ experience in hospitality or event planning, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Must have a broad base of knowledge and skills in food service and/or hotel operations.
• Proficiency in Microsoft Office. Familiarity with event and hospitality systems such as SMS, Delphi, Square, Canary, and Prismm preferred.

• Must have the ability to work effectively with a wide variety of company personnel, clients and outside organizations.
• High attention to detail and problem solving is critical for this position.
• Strong computer and organization skills, written and verbal communication with exceptional time management skills.
• A flexible schedule to include nights, weekends, and holidays as needed.

It is the policy of Killington/Pico Ski Resort Partners, LLC to provide equal opportunity and employment to all staff and applicants. No person shall be discriminated against in any condition of employment because of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, place of birth, age, physical or mental condition, or any qualified individual with a disability or veteran status.

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