Accounting and Payroll Manager

Position Summary

Reporting to the Chief Financial Officer, the Accounting and Payroll Manager plays a vital role in stewarding the financial operations that support Wake Robin’s mission and community. This position provides hands‑on leadership and day‑to‑day oversight of payroll, purchasing, accounts payable and receivable, resident account reconciliation, Medicare billing, and general ledger activities—ensuring accuracy, integrity, and continuity across the Finance Office.

• Provides oversight and daily execution of financial operations, including payroll and timekeeping;
  Medicare Part A and B billing and compliance; purchasing; accounts payable and receivable; cash and resident account reconciliation; financial statement and 403b audits; and general ledger management.
• Ensures all financial operations are accurate, timely, well‑documented, and compliant with applicable laws, regulations, and accepted accounting practices.
• Prepares and distributes routine and ad‑hoc financial reports for the CEO, CFO, and other stakeholders as requested.
• Participates in the development, documentation, and implementation of financial and operational procedures to improve efficiency, effectiveness, and workflow, while supporting Wake Robin’s compliance with financial best practices.
• Maintains a high level of accessibility to residents for cash management and billing coordination, and to staff for payroll‑related questions.
• Ensures payroll and employee benefit contributions are processed in a timeline manner; remain current on payroll laws and regulations; and assist employees with payroll inquiries.
• Leads the accounting team, providing support, training, and performance feedback.

• Commitment to a values‑based, purpose‑driven culture, with a strong sense of ownership and service to residents, families and colleagues.
• Bachelor’s degree in Accounting or a related field.
• Three to five years of relevant accounting or finance experience, with leadership experience preferred.
  
  Strong computer skills and comfort working with financial and information systems.
• Makes sound, mission‑aligned decisions through thoughtful analysis, collaboration, and clear communication.
• Communicates proactively and collaboratively across departments, providing clear, constructive feedback and reliable follow‑through.
• Effectively balances strategic, big‑picture thinking with hands‑on, day‑to‑day operations.
• Anticipates and addresses issues effectively, with professionalism and discretion.
  
  Flexible mindset, adapting as needed to support team and organizational needs.

The pay range for this position is $60,000-$75,000/year. Starting salary is determined based on candidate's experience, education, and relevant skills as well as internal equity considerations.

• Medical/dental/vision insurance
• Short‑ and long‑term disability insurance
• Life insurance
• Flexible spending plan
• 403b retirement plan
• Paid time off
• Support for and highly encouraged work/personal life balance
• The use of community facilities, such as hiking trails, library, aquatic and fitness center
• Transportation support – financial assistance with car maintenance and gas discounts
• Scholarship opportunities
• Wellbeing focus – $100 toward vision expenses, fitness reimbursement, personal loan assistance
• Consulting on housing, finances, transportation, day‑care and legal services
• Refer a friend bonus – up to $1,500 per employee referral

Due to our vulnerable resident population, the COVID vaccine is highly recommended but not required.

Wake Robin believes in supporting a livable wage for all Vermonters.

• Mid‑Senior level

• Full‑time

• Accounting/Auditing and Finance

• Hospitals and Health Care

Wake Robin is an Equal Opportunity Employer.