Gift and Data Entry Administrator

Position: Gift & Data Entry Administrator

Department: Development

Employee Status: Year-Round, Full-Time, hourly

Work Schedule: 8:30am – 5:00pm , Monday - Friday

Pay Rate: $20.00 - $23.00/hour

Shelburne Farms is an education nonprofit on a mission to inspire and cultivate learning for a sustainable future.

This position directly contributes to Shelburne Farms’ mission to inspire and cultivate learning for a sustainable future by providing administrative and clerical support to the fundraising operations at Shelburne Farms and clearly representing Shelburne Farms to the public. This position plays a key role in the Development Operations team, fulfilling each step of the gift entry and acknowledgement process.

• Data entry, including: all charitable gifts, program participants, various lists, updates to donor records, and other data maintenance functions
• Generating appropriate donor acknowledgements and membership cards
• Producing weekly donation reports.
• Digital and paper record-keeping for the entire Development department.
• Assisting with mailings.
• Communicating with members and visitors, including processing donations over the phone.
• Assisting with Shelburne Farms information at public events as needed.

• Strong attention to detail and an aptitude for numbers and record keeping.
• Understanding of the role fundraising plays at Shelburne Farms and sensitivity to working with confidential donor information.
• Experience working with a relational database, Microsoft Suite, and Google Workspace.
• Comfort communicating with donors and visitors via phone, email, and in person.
• Positive attitude, flexibility, and a sense of humor with a willingness to be a team player.
• Proven ability to organize, manage and prioritize multiple tasks and projects.
• Ability to be flexible and to adapt successfully to change.

• Proficiency with Raiser’s Edge and RE NXT preferred.

Comfortable working in an open and busy office environment.

Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.

Stand, sit, or walk for an extended period of time or for an entire work shift. Majority of the day is sedentary however we have a standing desk available.

Sorting mail and moving incoming and outgoing packages.

Ascending/descending stairs (2 stairs for entrance to building).

Office temperature can vary during the year and does not have air conditioning for summer months.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

If our vision and mission excite you, we hope you will share with us your experience and skill set that you feel would qualify you to make a contribution to the Farm.

Please include responses to the following questions. These are not meant to be a writing exercise but to introduce yourself in a meaningful way.

• Tell us about your unique characteristics and life experience that will help you thrive in this role.
• How did you hear about this position?

Shelburne Farms is an Equal Employment Opportunity Employer and we strongly stand against discrimination and harassment of any kind.

If you need accommodations throughout the application process or have general questions, please contact us at jobs or .

Attachment:
Gift and Data Entry Administrator

Job Description vFeb
2026.docx