Assistant Office Manager​/Marketing Coordinator

Aldrich + Elliott (A+E), based in Essex Junction, VT, has been providing quality engineering services since its founding in 1995. The firm employs a dedicated team of environmental professionals, including licensed engineers, engineering interns, drafters, and support staff. Specializing in water, wastewater, stormwater, biosolids, civil/site design, project funding, and green technology, A+E takes pride in delivering innovative and cost-effective solutions tailored to each project.

A+E values collaboration and uses past experience to design unique, client-focused strategies, ensuring the best outcomes for every project.

This is a full‑time, on‑site position located in Essex Junction, VT. As an Assistant Office Manager/Marketing Coordinator, you will provide support and assistance to the Office Manager in all duties to manage the administrative aspects of the company as outlined below. This position also includes aiding leadership in company marketing coordination efforts. Salary Range: $65,000 - $75,000, based on experience and qualifications.

• Assist with hiring and training
• Assist with human resource activities including benefits and administration, manuals and policies, new hire and termination paperwork, review process and forms, job descriptions and organizational behavior improvements.
• Assist with and provide redundancy for accounting functions including:
  
  Data entry of accounts payables, cash receipts, project billing terms, posting of such data, employee timesheet processing, monthly progress reports, draft invoices, final invoices, and budget tracking and preparation.
• Assist with submitting bi‑weekly payroll and 401(k) contributions.
• Assist with management of vendor services (IT, telephone, power, etc.)
• Prepare documents such as proposals, reports, plans, and specifications for copying and distribution to external vendors. Copy small jobs in‑house.
• Assist with maintaining and performing the current and archived project filing including regular project files, construction filing, and shop drawings. Scan documents and maintain electronic database. Pull projects to be archived including project files and shop drawings, archive them in the back, and update the project list book.
• Perform technical typing including technical specs, agreements, reports, forms and more.
• Assist PMs with compiling and preparing weekly manpower and agenda.
• Assist PMs with resource management.
• Assist with arranging office functions.
• Assist with and support website content development and website coordination
• Assist Project Managers with developing proposals
• Create, manage and coordinate proposal materials including but not limited to, project descriptions, resumes, etc.
• Assist PMs with management of external marketing communications: social media, constant contact, etc.
• Coordinate individual project marketing materials as necessary for current and future marketing opportunities
• Coordinate client outreach with PMs
• Coordinate and manage trade show schedules and marketing for trade show opportunities
• Coordinate with PMs regarding marketing budget
• Coordinate with PMs regarding marketing materials
• All other duties as assigned.

• Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff.
• Strong problem solving and creative skills and the ability to exercise sound judgement and make decisions based on accurate and timely analysis.
• High level of integrity and dependability with a strong sense of urgency and results‑orientation.
• Conduct yourself in a proper business manner and in the best interest of the company.
• Clean up after yourself in the office, in company vehicles, and out in the field.
• Work cooperatively and collaboratively to maintain a harmonious workplace.
• Strive to meet the vision, mission, and goals of the company.
• Maintain all client relationships at a superior level.

Please send your resume to Aldrich + Elliott via email to

To get a glimpse at what we do, see our website at