Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Job Description

This coordinator position plays an integral role in providing clerical and administrative support to the Construction department. Looking for the right candidate to learn and grow with the company.

• Organize, maintain and coordinate current and archived project files.
• Provide phone backup for the Project Managers.
• Provide all clerical support for Project Managers and Superintendents.
• Run drawings and copies as needed.
• Process subcontracts, material contracts and subcontractor change orders.
• Project start-up support by attending project start-up meeting, setting up project filing system, compiling subcontract packages, calling for project’s insurance certificate, reviewing specifications for submittal and closeout requirements.
• Collect and complete all closeout requirements (Operation and Maintenance Manuals, Record Drawings and CD’s).
• Process bulletins to subcontractors and vendors.
• Process Change Orders to the Owner, subcontractors and vendors.
• Distribute specifications, plans and construction documents to subcontractors and vendors.
• Create and maintain project data in Sharepoint and Procore.
• Track executed material contracts and subcontractor change orders.
• Collaborate with other department coordinators and reception for coverage and cross-train to provide back-up support as needed.