Part-Time Staff Assistant

Part-Time Staff Assistant at Vermont State University

Job Type: Part‑time – 28 hours per week during the academic semester, up to 14 hours during breaks.

Coordinate and carry out a variety of key administrative support functions of a College division, department, or program.

• Provide general administrative support to school administration, faculty, and students.
• Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
• Handle inquiries including walk‑ins and phone calls; greet and direct visitors including at open house functions, with a positive, friendly, and cooperative customer service attitude.
• Accept delivery of all incoming packages, sort and distribute mail.
• Maintain office supply inventory and order supplies as needed. Work with facilities department to assure building and equipment are in good condition and properly maintained – complete work orders when necessary.
• Assist in department budget planning. Monitor expenditures and process budget documents.
• Assist in designing, implementing, and maintaining departmental filing, record‑keeping and reporting systems.
• Coordinate, initiate, prepare, process and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion/review of documents by department/College personnel, students, parents, and/or individuals outside of the College.
• Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, and advertising/promotion.
• Develop (write, design, draft, edit, etc.) various documents related to assigned functions, such as policy and procedure manuals, instructional materials, and the like. Assist with department website maintenance.
• Participate in key departmental planning activities related to assigned functions, focusing on compiling background information/data needed for planning purposes, drafting outlines, policies, procedures, forms, and related instructional/promotional material; coordinate the implementation of new program plans or operating policies, procedures, and schedules.
• Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources.
• Serve as liaison with students, faculty, staff, parents, Trustees, alumni, vendors, and/or other key internal and/or external department constituents; present information on department programs; explain, interpret and enforce standard policies and procedures; process special requests; discuss, investigate and resolve problems, referring to supervisor and advising on appropriate action to be taken as necessary.
• Perform other specialized/technical tasks related to assigned functions.
• Train and supervise the daily activities of assigned student workers.
• Perform other duties as assigned.

• Associate’s degree plus three to five years of relevant experience or a combination of education and experience that acquires comparable knowledge and skills.
• Proficiency in the use of Microsoft Office Suite, especially Word, Outlook and Excel.
• Demonstrated experience with a full range of moderate to complex clerical work assignments involving the use of judgment and discretion.
• General working knowledge of applicable higher education infrastructure, policies and procedures. Thorough knowledge of office management methods, procedures and practices.
• Good planning, organizational, administrative, and analytical skills to ensure multiple deadlines are met.
• Ability to work with confidential information and to apply maturity and discretion in the daily operational role.
• Strong customer service experience.
• Effective communication skills including the ability to deal effectively with a broad range of individuals and groups within and outside the college.

VTSU Johnson Campus, Johnson, VT. 28 hours per week during the academic semester, up to 14 hours per week during breaks.

Hourly rate: $18.57 per hour.

Vermont State University is a part of the Vermont State Colleges System (VSCS). VSCS values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. VSCS strongly encourages applications from historically marginalized and underrepresented populations. VSCS is an equal opportunity employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant.

Please contact our HR office for assistance with accommodations at human resources.

NOTE:

This job could be subject to a fingerprint-supported criminal background check. Any offer of employment is contingent upon the satisfactory results of this check.