Senior Personal Assistant - VIP Principals

Senior Personal Assistant for VIP Principals in Venice

- Location:

Venice, Italy (with regular travel across Europe and the Caribbean)

- Contract:

Full-time, permanent, Italian employment contract
- Salary: €60,000 to €80,000 gross p.a.,

D.o.E.

- Start Date:

As soon as possible
- Relocation:
Relocation support will be discussed for the right candidate

Role

Summary:

A Venice-based international titled couple with multiple residences, an active family office, and a renowned international cultural and environmental foundation is seeking an exceptional and experienced Senior Personal Assistant.

This is not a traditional PA role. It is a high-trust, high-responsibility position at the centre of a sophisticated private ecosystem spanning Europe and the Caribbean. The Principal is a well-established titled individual within the international art world, a curator and patron, with foundation activities extending across Europe.

This is an execution-led and operationally focused role. We are seeking a seasoned career PA who operates with absolute discretion, anticipates needs before they arise, and brings structure, warmth, and clarity to complex personal and professional landscapes. The ideal candidate will be a solutions-oriented problem solver with a hands-on mentality, exceptional emotional intelligence, and a down-to-earth personality.

Key Requirements:

Must-Haves

- 5+ years’ experience supporting UHNW individuals, families, family offices, or multi-residence households in Europe.
- Bilingual proficiency in English and Italian, with full command of both verbal and written communication. Strong advantage for French and Spanish.
- Proven ability to manage highly complex calendars, travel logistics, and sensitive information with impeccable discretion.
- Strong proficiency in Google Workspace, digital filing systems, spreadsheets, and basic bookkeeping.
- Valid driver’s licence and confident driving in Europe.
- Ability to travel regularly, sometimes on short notice. Not a 24/7 role physically, but requires a flexible, travel-ready mentality.
- A professional approach marked by emotional intelligence, warmth, and impeccable discretion.
- Experience supervising household staff, vendors, and contractors.
- A career PA with a genuine passion for the role, not someone seeking to transition into an executive or strategic position.

Strong Advantage

- Deep understanding of Italian culture, bureaucracy, and municipal processes.
- International experience. Italian nationals with experience abroad who are looking to return to Italy are particularly encouraged to apply.

Preferred Background

- Certification or practical experience in property administration, hospitality management, or bookkeeping.
- Background in multi-property oversight, yachting support, or complex travel logistics.
- Experience in philanthropic or cultural environments (museums, foundations, art institutions).
- Knowledge of insurance administration, car fleet management, and international medical documentation.
- Familiarity with Caribbean or Southern European service cultures.

Why This Role?

- Work at the heart of a dynamic, international private world spanning art, culture, philanthropy, and luxury lifestyle.
- Be based in one of the most beautiful cities in the world, with regular travel across Europe and the Caribbean.
- Join a forward-thinking family office ecosystem with long-term career prospects and professional development.
- Gain exposure to global networks across art, culture, and environmental philanthropy.
- Competitive compensation package with relocation support for the right candidate.

Key Responsibilities:

Calendar and Scheduling Management

- Oversee complex calendars for multiple family members.
- Anticipate conflicts, coordinate personal, professional, and foundation-related engagements, and ensure timely preparation for all commitments.

Family Office Liaison

- Serve as the bridge between the Principal and the family office on all financial and legal matters.

Foundation Support

- Attend foundation meetings and events alongside the Principal to take minutes and create follow-up actions.
- Coordinate communication flow between foundation stakeholders, manage travel…