Contract Administrator

Join a growing company where you can design your own career and make a real impact. Contract Administrator (Vaughan/Hamilton)

Posting Date:
Thursday, 08 January 2026

Employment Type

:
Permanent

Minimum Experience : 10+ years

Robinson Consultants Inc. is a growing multi-disciplinary employee-owned engineering firm. In business for over 45 years, we are building on our solid track record of success by maintaining our commitment to “make communities better through teamwork, quality solutions and inspiring the next generation.”

Our core values guide the way we run our business:

Passion: We are inspired to achieve the goals of our clients, colleagues, and company.
Integrity: We embrace honesty, trustworthiness, and thoughtfulness through our actions and behaviours.
Respect: Through listening and understanding we demonstrate the value we hold for our clients, colleagues, and peers.
Care: We put our clients, colleagues, and peers first.

Is your experience close to what we’ve described but maybe you feel you’re missing a few of the requirements?
We encourage you to apply anyway. We look for people with exceptional potential, and we know this can take many forms. We believe the highest performing teams include people with diverse backgrounds, perspectives, and life experiences.

Robinson Consultants is seeking an experience and self-motivated Municipal / Transportation Contract Administrator to join the collaborative and dynamic team in our Vaughan or Hamilton office. As a Contract Administrator, you will work on a variety of engineering projects that may include roads, culverts, water and wastewater projects.

Reporting to the Manager of Municipal Services, the Contract Administrator will:

• Work closely with the contract administration team including Owners, Contractors, Project Managers, Construction inspectors, and internal design teams.
• Review and thoroughly understand contract drawings and documents, including participating in constructability reviews and provide feedback to the design team.
• Assist in the preparation of tender packages including quantity take offs.
• Prepare for, coordinate, and lead preconstruction, regular bi-weekly, and post construction meetings with clients, contractors, utilities, and other stakeholders.
• Review and understand relevant OPSS, municipal client specifications and contract special provisions.
• Interpret requirements and details of contract drawings and specifications.
• Inspect construction operations from time to time to ensure compliance with contract documents, quality and safety standards.
• Prepare progress reports and maintain documentation.
• Organize and maintain records of materials testing, quantities, and contractor performance related to site instructions and change orders.
• Prepare electronic forms, records, progress payment documents, performance certificates, and other documentation along with issuance of all related correspondence.
• Review and respond to requests for information, claims for extra, complaints, and other inquiries.
• Coordinate field inspectors site coverage.
• Liaise with clients, contractors, the public, and others.

• University Degree in Civil Engineering or Diploma in either Civil Engineering Technology or Construction Engineering Technician program required. Road Construction Contract Administration (rcca) designation would be considered an asset.
• Excellent knowledge of municipal infrastructure design and construction principles, standards, specifications, construction contract administration and scheduling.
• 10 years or more of progressive experience in Ontario providing contract administration of municipal/provincial/federal infrastructure with a strong focus in roads, water & wastewater projects.
• Ability to interpret construction drawings and specifications.
• Fluent in all Microsoft Office software programs;
  AutoCAD, Civil 3D, Micro Station and Open Roads experience would be an asset.
• Highly developed interpersonal, client service and teamwork skills.
• Excellent oral and written communication skills in English. Bilingual in French considered as asset.
• Superior analytical, decision-making and negotiation skills.
• Sound knowledge and…