Project Administrator

The AQ Group consists of two dynamic companies, Aquatech Dewatering and Aquosis Fluid Solutions. Established in 2006, the AQ Group of Companies is a dynamic force in specialized pumping technology and environmentally compliant services, dedicated to delivering Fluid Management and Solutions across Canada. Focused on the Construction, Mining, Oil & Gas, Energy, Industrial, Municipal, Environmental and Agricultural sectors, our group comprises of distinct entities seamlessly working together.

Our Finance, HR, Engineering, Marketing and Supply chain departments are all shared services that serves the entire organization of the AQ Group.

We are seeking a detail-oriented and proactive Project Administrator to join our finance team. The ideal candidate will play a crucial role in managing financial transactions and ensuring accurate reporting for various projects. This position requires strong analytical skills, proficiency in accounting software, and a solid understanding of corporate finance principles.

• Generate and send invoices to customers based on project milestones or contracts.
• Track accounts receivable and follow up on overdue payments with Project Managers and customers.
• Match billing to contracts, change orders, and project deliverables.
• Help Project Managers monitor budgets and allocate costs.
• Process and track purchase orders for project expenses.
• Verify vendor invoices against POs and budgets before approval.
• Communicate with vendors to resolve payment issues.
• Maintain records of POs, contracts, and vendor communications.
• Assist with month-end close by reconciling project expenses and revenue.
• Run reports on billing status, outstanding POs, and budget variances.
• Support audits by providing documentation of project transactions.
• Collaborate with finance team with invoicing and purchase orders.
• Reception coverage

• 2+ years in accounting admin, project accounting, or accounts payable/receivable (construction and/or rental experience preferred).
• Experience with accounting software;
  Jonas and SharePoint knowledge is a plus.
• Familiar with project billing methods such as progress billing and time-and-materials contracts.
• Strong Excel skills, including pivot tables and VLOOKUP.
• Good communication skills to work with Project Managers and vendors.
• Highly organized, able to manage multiple projects at once.

$50,000 – $55,000 per year

This posting is for an existing, active vacancy and is not being used solely to collect resumes.

We use artificial intelligence technology to assist in screening and assessing applications for this position. All applications are reviewed by our hiring team.