Project Manager, Program ​/ Project Manager

Project Manager/Executive Assistant

This role supports senior leadership as a project-driven Executive Assistant, coordinating multiple high-visibility initiatives during a period of growth and operational change. The ideal candidate brings strong project management experience, excels at driving timelines and follow-ups, and is comfortable operating in a fast-moving environment with shifting priorities and multiple stakeholders.

• Act as a project coordination lead for executive-driven initiatives, supporting multiple concurrent projects from planning through execution.
• Drive project timelines, deliverables, and follow-ups, ensuring internal and external stakeholders stay aligned and accountable.
• Provide high-level operational and administrative support to senior leadership, including ownership of executive calendars, priorities, and scheduling across competing initiatives.
• Coordinate cross-functional work streams related to facility remodels, organizational changes, headcount growth, and capital spend initiatives.
• Prepare and manage project documentation, including agendas, action items, status updates, reports, and board materials.
• Attend leadership and board meetings as needed to capture decisions, track action items, and manage post-meeting execution.
• Serve as a central point of contact between executives, staff, vendors, contractors, and external partners to keep projects moving.
• Support implementation and ongoing use of project management tools and tracking systems to improve visibility and execution.

• 3–5+ years of experience supporting senior leadership with demonstrated project coordination or project management responsibility.
• Proven track record managing multiple, overlapping projects with shifting priorities and tight deadlines.
• Experience using project management or workflow tools (e.g., Jira, Asana, Smartsheet, Monday, Click Up, MS Project).
• Strong organizational and follow-through skills with the ability to push deliverables forward without constant direction.
• Professional communication skills and confidence working with executives, boards, and external stakeholders.
• Ability to operate effectively in a fast-changing, growth-oriented environment while maintaining discretion and judgment.