Legal & HR Coordinator

Position Summary

The Legal & HR Coordinator provides administrative, compliance, and coordination support to the Legal and Human Resources teams. This role assists with legal matters, regulatory and licensing compliance, employee relations intake, workers’ compensation, leaves of absence, and ADA coordination. The Legal & HR Coordinator serves as a key point of contact for HR systems, records management, and required reporting, while supporting corporate governance activities and ensuring accurate documentation and confidentiality.

• Responds to internal and external HR-related inquiries by answering questions, providing guidance, and directing requests or correspondence to the appropriate individual or department.
• Provides administrative support to the Legal and HR teams, including processing incoming and outgoing mail, organizing and maintaining electronic and paper files, managing calendars, scheduling meetings and travel, processing invoices and expense reports, maintaining spreadsheets, and drafting and proofreading correspondence.
• Assists with legal case management, including organizing and producing records for discovery, formatting and reviewing pleadings and legal documents for accuracy, coordinating with external counsel or stakeholders, maintaining case files, and tracking litigation deadlines.
• Supports community licensing and regulatory compliance efforts by preparing and submitting applications and renewal documents to state regulatory bodies, tracking licensing requirements for senior living communities, and ensuring timely filings and communications with agencies.
• Completes initial intake of employee relations concerns, documents intake conversations, resolves lower-level concerns when appropriate, and escalates complex issues to the appropriate HR or Legal partner. Assists the HR team with workplace investigations as assigned.
• Assists in the coordination, reporting, and tracking of workers’ compensation claims by gathering incident reports, communicating with insurance carriers or third-party administrators, monitoring claim status, and ensuring required documentation is completed. Serves as a point of contact for internal workers’ compensation process questions.
• Assists with corporate governance activities, including maintaining corporate records, drafting board resolutions and meeting minutes, organizing corporate documents, and preparing and filing annual reports and business licenses with Secretaries of State to ensure entities remain in good standing.
• Provides company-wide user access, support, and resources related to unemployment claims, E Verify, background check systems, drug testing, and other HR programs.
• Maintains centralized team member personnel files and credentials, ensuring records are managed, archived, and retained in accordance with company policy and legal requirements. Responds to requests for unemployment, personnel files, employment verifications, and team member-related subpoenas.
• Manages Years of Service program and participates in retention and team member support activities as requested.
• Assists with research, preparation of correspondence, creation of information packets, and development of training or informational materials as requested.
• Assists with the administration and coordination of employee Leaves of Absence and ADA accommodation processes, including tracking requests and deadlines, collecting and organizing required documentation, and maintaining accurate and confidential records in compliance with applicable laws and company policy.
• Assists in maintaining and updating HR documentation, including job descriptions, team member handbooks, policies, and performance evaluation forms. Collaborates with the HR team to research, develop, and implement new or revised policies and procedures.
• Completes annual EEO reporting and other required federal or state reports as assigned.
• Collects HR and legal data and metrics and compiles accurate reports to support leadership, compliance, and operational needs.
• Maintains professional and technical knowledge by staying informed of regulatory changes, employment laws, and human…