Construction Documentation Specialist - Public Works

Join the team that builds communities.

We’re seeking a proactive and highly organized Construction Documentation Specialist to join our Public Works team in Vancouver, WA. In this critical role, you’ll support multiple Construction Managers by leading the construction documentation effort on local and state‑owned public works projects. Typical documentation includes tracking RFI’s and submittals, intent to pay prevailing wages, affidavit of wages paid, DBE & apprentice goals, pay notes, field acceptance reports, progress meeting minutes, and monthly pay applications.

We offer a comfortable and collaborative work environment. We’re serious about our work – but we’re serious about fun, too. If you’re ready to make an impact and grow your career with a collaborative and mission‑driven firm, we’d love to connect with you.

• Project Delivery:
  Learn Mac Kay Sposito’s construction management systems and standards. Partner with construction managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
• Ensure that Local Agency Guidelines (LAG) project documentation requirements are strictly adhered to on federally funded projects.
• Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
• Organize and participate in project meetings, prepare agendas, and take meeting minutes.
• Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
• Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets.
• Support the preparation of project billing and invoicing.

• Bachelor’s degree in Business Administration or equivalent experience preferred but not required.
• Minimum of 2 years of experience in LAG (Local Agency Guidelines) project documentation.
• Strong organizational and time‑management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Proficiency in project management software (e.g., Microsoft Project, Procore) and Google Office Suite (Docs, Sheets, etc.).
• Must be proactive, self‑motivated, able to multi‑task, prioritize, work both independently and in a team environment, and under deadline pressures.
• Ability to interface effectively and professionally with clients, consultants and the community at large.

• A people‑first culture – We are dedicated to our employees and their families. We want to do what’s best for them, and their well‑being helps drive our business decisions.
• An excellent reputation – Through our 50‑year history, Mac Kay Sposito has built and maintained an excellent reputation in our community, with our clients and business partners. You’ll be joining a team with a strong foundation and reputation that you can be proud to be part of.
• A focus on community – Mac Kay Sposito and our employees believe in giving back to the communities we serve. As a firm, we support several local organizations focusing on community pillars surrounding veterans and the youth. Our team members serve in volunteer positions as commissioners, committee and board members, youth coaches, and participate across a broad range of initiatives.

At Mac Kay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first‑rate technical skills, we search out people who are friendly, honest and dedicated to their work. We know work isn’t only about who you work for, it is also about what you do and how you do it.

Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate to make great things possible.

With a diversified portfolio of business segments including civil engineering, landscape architecture, land surveying, construction management, environmental services, and entitlement and planning services, coupled with our strategic mix of public and private clients, we feel…