Administrative Support Specialist; Temp​/Part-time

Overview

Administrative Support Specialist (Part-time/Temporary) –

Location:

Vancouver, Washington (Onsite). Industry: Transportation / Construction. Area of Specialty:
Administrative Support / Infrastructure Projects / Transportation. This is a part-time, temporary role to cover a maternity leave, starting immediately and running through the end of February, with a possibility of extension for the right candidate. This opportunity supports the Interstate Bridge Replacement (I ) program.

You'll be the backbone of our office and executive support, ensuring smooth daily operations.

• Office Management:
  Manage supplies, maintain communal areas, assist with room reservations (Skedda), and keep the Snack Club stocked.
• Meeting & Event Support:
  Greet visitors, ensure meeting spaces are reset, assist with room setup/AV, and prep for larger events like the bi-monthly I  Office Lunches.
• Executive Assistance:
  Provide daily support to a key executive, including managing and updating dual calendars (I  & WSP), coordinating travel, and processing expense reports and bills.

• Exceptional organizational skills and a proactive, detail-oriented approach.
• Ability to manage multiple calendars and anticipate scheduling conflicts.
• Experience with travel booking (flights, trains, etc.) and processing expense reports.
• A friendly, professional demeanor for greeting team members and visitors.

If you thrive in a fast-paced environment and want to add experience on a major program like I  to your resume, we encourage you to apply now!