Executive Assistant

About Nominal

Nominal is building the connected test and operations platform powering the world's most advanced hardware systems, from spacecraft and autonomous vehicles to next-generation defense programs. Our platform gives hardware engineering teams a single place to ingest data, analyze performance, automate test execution, and collaborate across every phase of development, so they can move faster without sacrificing safety or precision. We're a fast-moving team that owns problems end-to-end, works across disciplines, and thrives at the intersection of hardware and software.

We serve top-tier commercial and defense customers, from autonomy leaders like Anduril and Shield AI to next-generation aerospace teams like Hermeus and REGENT, and performance engineering teams like Pratt Miller Motorsports, alongside mission partners within the U.S. Navy and U.S. Air Force on programs where failure isn’t an option. We’re backed by Sequoia, General Catalyst, Founders Fund, Lux Capital, and Lightspeed.

Our team draws from Space

X, Palantir, Anduril, Applied Intuition, and other leading companies, united by a common mission: giving hardware engineers the tools to build the future with speed, safety, and confidence.

As Executive Assistant to the Head of Federal, you will provide high-level administrative, strategic, and logistical support in a dynamic, fast-paced environment. We’re looking for a seasoned Executive Assistant to serve as the Head of Federal’s right hand and trusted partner — someone who can anticipate needs, manage sensitive information with discretion, and keep complex stakeholder workflows moving smoothly.

This is a highly visible role with exposure across executive leadership, internal cross-functional teams (Revenue, Product, Legal, Security, Finance), and external partners across the federal ecosystem. You’ll be deeply embedded in the rhythm of the business and play a critical role in enabling the Head of Federal to operate at maximum leverage.

You’ll serve not only as a logistics powerhouse but also as a strategic operator who can bring structure, follow-through, and calm to high-stakes, high-velocity work.

• Manage a highly dynamic calendar, prioritizing strategic time allocation across meetings, travel, deadlines, and focus time.
• Own inbox triage and communications support, with increasing autonomy over time.
• Arrange detailed domestic travel (and occasional international travel), including flights, accommodations, itineraries, and reservations.
• Draft and edit correspondence, internal updates, and stakeholder-facing notes as needed.

• Coordinate logistics for government customer meetings, industry partner meetings, and internal deal reviews — including room bookings, attendee management, agendas, and follow-ups.
• Maintain a high bar for professionalism and discretion when interacting with federal stakeholders and mission partners.
• Support preparation for meetings by gathering briefing materials (account context, prior notes, internal stakeholders, objectives).
• Help manage a high-volume network of internal and external contacts (program offices, primes, integrators, partners, and internal execs).

• Act as an extension of the Head of Federal: anticipate priorities, unblock bottlenecks, and maintain operating cadence.
• Drive operational hygiene: track action items, follow-ups, deadlines, and ensure important threads close.
• Support planning and coordination for key moments (on-sites, field visits, customer workshops, executive briefings, conferences).

• Plan and coordinate federal-focused travel and onsite schedules (including multi-stop itineraries, meeting sequences, and time-zone optimization).
• Coordinate in-office visits for customers, partners, and stakeholders alongside Office Management/Workplace teams.
• Collaborate with Facilities and IT to ensure seamless in-person meetings and secure visitor experiences.

• Take ownership of special projects (professional and light personal), ensuring high-quality execution and reliable…