Training Program Coordinator

Summary

This full-time contract position will work within in the corporate Technical Training Center. This position will provide training support to the corporate apprentice, journeyman, craftsman and continuous training programs and will perform related clerical/administrative tasks. In addition, the position will: provide data entry on multiple computer applications; coordinate schedules; and research answers for policy application. This position will assist the COR with training contracts and conduct annual training needs assessments, track training plan execution, and develop training reports

Administrative/Clerical Support (70%)

• Verifies group/organization timekeeping is accurate and follows corporate established guidelines, policies, and negotiated bargaining agreements
• Prepares travel authorization and arrangements for management and staff travel using online systems such as Concur (corporate travel software), etc. Prepares travel vouchers.
• Performs data entry for P-card transactions, materials requests and invoices.
• Answers telephone calls and responds to routine telephone requests that have standard answers;
  Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages.
• Maintains calendars, makes appointments, and arranges for meeting rooms
• Establishes and maintains office files and provides clerical support, preparing forms for district functions, maintaining catalogs and posting (filing) changes to manuals.
• Process and submit requests to manager for approval for needed office supplies
• Serves as point-of-contact person for district or other office personnel
• Coordinates and assists manager with development of annual managers’ and employees’ performance appraisal plans
• Provides a wide variety of administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff
• Assist the Manager and staff in the development and draft of Standard Operating Procedures, governance, and internal control procedures as changes and processes occur
• Organize, coordinate, schedule and verify appointments, meetings, conferences, and training for Managers and other staff as circumstances dictate, which may include:
• Scheduling and arranging meetings, conferences and training, including associated logistics and any necessary equipment.
• Attending meetings and taking meeting minutes / notes
• Assist employees and managers with completion of all required training by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status.
• Schedule performance appraisals, progress reviews, mid-point reviews and discussions
• Arrange travel (domestic, invitational and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations, which may include:
• Coordinate and assist managers and staff with Time & Attendance per established procedures,
• Provide overall administrative support to staff members by acting as the liaison with HCM, IT, SLMO, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups
• Assist with scheduling interviews through Fieldglass; preparing interview packets for assigned manager(s).
• Perform data entry, provide maintenance, tracking and reporting for a variety of organizational databases and management reports.
• Manage all records in accordance with the Information Governance & Lifecycle Management (IGLM) policy and procedure and compliance requirements

Training Program Support (30%)

• Reserve rooms and coordinate room configuration and set-up. Verify supplies needed for program or courses are in room.
• Schedule and coordinate Instructors.
• Provide data monitoring, entry and tracking in HRMIS enterprise learning system
• Collaborate with staff, business units and procurement to support COR responsibilities
• Participate in developing and conducting training needs assessments/surveys, and analyze the information and data obtained in order to anticipate training needs for specific categories of positions that involve fairly well defined and readily understood duties
• Review training…