Executive Assistant

Executive Assistant – Public Sector Organization

Location:

On-Site in Vancouver, WA

About the Opportunity
Our client, a respected public-sector organization serving the Vancouver community, is seeking a skilled Executive Assistant to provide high-level administrative and project support to the Executive Director’s office.

About the Role
In this role, you’ll partner with the current Executive Assistant to ensure smooth operations, manage complex scheduling, coordinate board activities, and assist with special projects and reports. This position requires strong communication skills, excellent organization, and the ability to manage multiple priorities with professionalism and discretion.

Key Responsibilities:

Executive Assistant

• Provide direct administrative support to the Executive Director and leadership team.
• Manage the Executive Director’s calendar and coordinate meetings and events.
• Prepare agendas, take notes, and produce minutes for monthly board meetings.
• Assemble and distribute board packets and related materials.
• Assist with report preparation, data tracking, and light analysis for board and leadership review.
• Monitor project timelines, milestones, and deliverables across multiple initiatives.
• Maintain clear communication, documentation, and tracking systems to support efficient workflows.

Qualifications:
Executive Assistant

• Excellent communication, writing, and organizational skills.
• Ability to take initiative, manage competing priorities, and make sound decisions independently.
• Familiarity with data collection and analysis methods is a plus.
• Professional, friendly demeanor with the ability to interact effectively with senior leaders and board members.