Executive Administrative Assistant

Executive Administrative Assistant

Our client is seeking a highly capable Executive Administrative Assistant to provide high-level administrative and project support to senior leadership in a complex, mission-driven organization. This role blends executive support with initiative coordination, requiring someone who can translate strategy into action, manage competing priorities, and communicate clearly across diverse stakeholders. The ideal candidate is proactive, highly organized, and trusted to handle sensitive work with professionalism and sound judgment.

This role is onsite in Vancouver, Washington.

• Translate leadership priorities into organized action plans, timelines, and next steps that keep initiatives moving forward.
• Manage executive calendars, meetings, and logistics to ensure leaders remain focused on strategic objectives.
• Prepare, organize, and distribute meeting materials, agendas, and documentation for leadership and governing bodies.
• Capture key decisions, action items, and outcomes from meetings and ensure timely follow-up and execution.
• Track milestones, deadlines, and deliverables across multiple projects using simple and effective tracking tools.
• Draft concise updates, summaries, and follow-up communications for executives and internal stakeholders.
• Coordinate with cross-functional teams to align priorities, resolve dependencies, and maintain momentum on initiatives.
• Manage records, contracts, and confidential documents in compliance with retention and governance requirements.
• Support travel, scheduling, and logistical needs for executives and leadership groups.
• Provide backup support for front-office or administrative operations as needed.
• 5+ years of experience supporting senior executives, leadership teams, or complex organizations in an administrative, executive support, or project coordination capacity.
• Demonstrated ability to translate high-level goals into organized plans with clear owners, timelines, and deliverables.
• Experience using project management, task-tracking, or collaboration tools to monitor multiple work streams.
• Exceptional written and verbal communication skills, with the ability to synthesize complex information clearly.
• Proven judgment in handling sensitive information with discretion and professionalism.
• Ability to work independently, manage time effectively, and stay productive with minimal supervision.
• High comfort operating in environments where priorities shift and information may be incomplete.
• Proficiency with modern office tools, including document management, scheduling, and collaboration platforms.
• Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
• Bachelor’s degree or equivalent professional experience.

$30-$45.73/hr. (DOE)

As an eligible contract employee with Vander Houwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? Vander Houwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

Vander Houwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, Vander Houwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

Vander Houwen is an Equal Opportunity Employer and participates in E-Verify. Vander Houwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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