Front Office Coordinator

JR Merit, Inc. was founded in 1997 on the belief that “merit”—the quality of being good and worthy—was something worth working for. Today, we are recognized as one of the highest-value industrial and mechanical construction contractors in the marketplace for complex infrastructure and critical plant processes. We take pride in being a union shop with a passion for surpassing client expectations.

We're growing! JR Merit offers an exciting opportunity to develop and expand your career by supporting projects in highly unique and technical industries. If you want to have a voice, influence our continued growth, and work collaboratively as a team to find innovative solutions to our clients’ construction challenges, we want to get to know you.

Overview

The Front Office Coordinator has a crucial role within JR Merit, facilitating the seamless execution of daily operations through comprehensive administrative support. This position will primarily support the Operations, Safety, and Human Resources teams, ensuring efficient management of office tasks, project documentation, and employee relations. The ideal candidate will possess exceptional organizational skills, proficiency in office software, and the ability to multitask effectively in a dynamic environment.

This position has regular contact with all levels of staff, customers, and third-party partners and vendors. This role is considered part of the Administrative/Support Team and reports to the People Operations Manager. The Front Office Coordinator is based out of our corporate office and requires fully in-office presence.

Responsibilities:

• Provide proactive administrative support to the Operations, Safety, and HR departments.
• Maintain a clean, organized, and professional reception area while welcoming guests and visitors.
• Manage office correspondence including incoming responding to emails, answering and directing phone calls, and handling incoming and outgoing mail.
• Coordinate daily administrative tasks including scheduling meetings, managing conference room calendars, and tracking important deadlines.
• Monitor inventory levels and order office, kitchen, and janitorial supplies as needed.
• Assist in the preparation and organization of key documents, including safety protocols, operational procedures, and HR policies.
• Coordinate logistics for team and client meetings, including room reservations, equipment setup, and catering arrangements.
• Maintain both digital and physical records, databases, and filing systems, while ensuring accuracy and confidentiality of sensitive information.
• Assist in the onboarding process for new hires by preparing necessary documents, gathering required PPE, and coordinating orientation sessions.
• Support the HR team with maintaining and updating employee records and documentation.
• Collaborate with the Safety team to ensure all administrative aspects of safety training and certifications are organized and current.
• Perform other related duties as assigned to support departmental and organizational goals. Duties, responsibilities, and activities may change at any time with or without notice.

Required Qualifications:

• 3+ years of administrative experience, preferably within construction or related industry.

Desired Qualifications:

• Customer service mindset with a friendly and professional demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Self-motivated with a strong work ethic and a proactive approach to tasks.
• Strong organization and time management skills, with the ability to effectively prioritize and adapt to changing demands.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively with a team in a fast-paced environment.
• Ability to have consistent, reliable attendance and punctuality.

Working Conditions:

• This position requires fully on-site presence and is based out of our corporate office in Vancouver, WA.
• Work is generally performed while standing or sitting, in an office environment, with a computer and telephone.
• At times, work may be performed…