Distribution Coordinator

Value Proposition

As a leading partner in healthcare, Medline Canada's sole purpose is Together Improving Care – this means being deeply committed to the health and well‑being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast‑to‑coast.

• Collaborative work environment with highly engaged employees
• Annual Employee Appreciation Week
• Career growth and training programs
• Open communication with Senior Leaders
• Employee referral program
• Recognition programs
• Social activities
• And much more…

Pull and ship all expedites from the B01 Cross Dock shipping lanes. Create loads for the B01 receiving dock.

The Distribution Coordinator is responsible for organizing and monitoring the movement of equipment inventory across multiple warehouse and storage locations, including both company‑operated and third‑party facilities.

• This role ensures all inbound and outbound activities are properly scheduled, communicated, and documented, supporting smooth operations, timely deliveries, and full visibility of inventory across all locations.

• Serve as the primary point of contact for all warehouse and logistics coordination.
• Communicate daily with internal warehouse staff and external logistics partners to arrange inbound and outbound shipments.
• Schedule and confirm pickups and deliveries with freight carriers and internal drivers.
• Coordinate with the installation team to arrange equipment pickups and deliveries for customer installations.
• Maintain ongoing communication with the CSR team and management regarding shipment progress, delays, and special requirements.
• Respond promptly to internal inquiries related to shipments, inventory, and warehouse activities.

• Verify that all incoming shipments match packing lists and documentation, including quantities, serial numbers, and item details.
• Ensure outbound shipments are checked against invoices and all related documents are accurate and complete.
• Collaborate with warehouse clerks to plan and prioritize daily shipping and receiving tasks.
• Review and maintain proper shipping, receiving, and transfer documentation for traceability and accuracy.
• Communicate with all storage and logistics partners to ensure goods are handled and shipped in accordance with company standards.
• Ensure orders are accurately staged and ready for pickup.

• Maintain an up‑to‑date record of inventory held across all storage locations.
• Generate and distribute regular inventory visibility reports to management and other stakeholders.
• Monitor discrepancies or variances between systems and physical counts, and follow up on resolutions.
• Support cycle counts, inventory audits, and reconciliation processes.

• Provide on‑site support for shipping and receiving activities as required, including forklift operation when necessary.
• Assist with warehouse organization, labeling, and staging to ensure efficient workflow.
• Assign and monitor tasks for temporary or seasonal warehouse staff when applicable.
• Collaborate with the Equipment Operations Supervisor to identify opportunities to improve warehouse coordination, documentation, and visibility processes.

• Follow company safety procedures and Health Canada regulations related to medical devices and equipment handling.
• Maintain clean and safe working conditions in all warehouse areas.
• Participate in safety meetings and mandatory training sessions.

• 3–5 years of experience in warehouse operations, logistics, or inventory coordination.
• Experience coordinating activities across multiple locations is preferred.
• High school diploma required; post‑secondary education in supply chain or logistics is an asset.
• Forklift certification is preferred.

• Ability to lift up to 50 lbs and move products up to 80 lbs.
• Excellent coordination and communication skills (written and verbal).
• Proficiency in Microsoft Excel, Outlook, and warehouse/inventory management systems (MXP, SAP, or…