Grant Clerk

Position: Grant Application Clerk
Staff - Union### ##
** Job Category
** CUPE 2950## Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr6)### ##
** Job Title
** Grant Application Clerk### ##
** Department
* * ORS CFRI | Research Management | Office of Research Services### ##
** Compensation Range**$4,449.00 - $4,676.00 CAD Monthly### ##
** Posting End Date
** January 13, 2026
*
* Note:

** Applications will be accepted until 11:59 PM on the Posting End Date.
** Job End Date
** Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
** Job Summary
** The incumbent will be responsible, under the supervision of the Research Awards Manager, for activities related to the grant/contract application and awards processes. Specialized information regarding all aspects of research applications and awards will be received, assessed and acted upon. The position will provide clerical and administrative services to the Director of Research Services in areas such as ensuring compliance with research policies and procedures and problem resolution.
The incumbent will also be responsible, under the supervision of the Research Awards Manager, for entering, updating and maintaining the RISe database in support of new and existing grant programs as well as for grant applications. The position will provide comprehensive services to members of faculty regarding technical, research policies and time guidelines for research grant applications.
This position will also be responsible for normal reception office environment with heavy walk-in volume traffic during peak periods of the year (i.e. February to April, September to November).

** Organizational Status
** Reports directly and works closely with the Research Awards Manager in all aspects of grant information support as well as the research grant application process including obtaining authorization for research applications.
The incumbent will have continuous and frequent contact with members of academic and non-academic staff to provide and receive specialized information on grant funding opportunities and to provide and receive information, investigate problem situations and initiate problem resolution.

** Work Performed
** Research Application Processing  Assist the Director of Research Services or designate in all aspects of the Grant/Contract application process including:
* Receive, review applications for completeness and maintain research grant applications requiring approval in accordance with the university research policies.
* Review and verify compliance of all applications to internal procedures and processing requirements including human ethics, animal care, biohazard reviews and Conflict of Interest/Conflict of Commitment and Financial Conflict of Interest for US PHS fundings.
* Update and maintain the RISe database for all grant applications.
* Liaise with the Director of Research Services or designate, to obtain required authorization on all research applications, and control turnaround time of applications according to internal guidelines.
* Interpret, investigate and formulate responses to all enquiries for information regarding application processing, policies and requirements and the status of grant applications.

Grant Information  Assist the Research Awards Manager in all aspects of grant information support including:
* Communicating in-person or in-writing to routine and non-routine enquiries for information, including responding to enquiries directed towards other staff during their absences.
* Provide specialized information regarding granting agency deadlines, policies and application requirements and detailed information on application guidelines and forms.
* Assist and educate faculty and staff members, both over the phone and in person, in the use of on-line database of granting agencies and application information including RISe etc.
* Organize and facilitate training sessions for PI RISe database module and advise on workflow issues etc.

Grant/Contract Award Processing  Assist the Research Awards Manager in all aspects of Grant/Contract Award processing including:
* Interpreting the financial implications of granting agency award notices and establishing appropriate accounts in Workday using the RISe electronic interface based on the award notices and verify compliance including human ethics, animal care, biohazard reviews and conflict of interest/conflict of commitment.
* Investigate and resolve a variety issues as identified by the incumbent or the Research Awards Manager. This will entail both written and verbal communications with faculty and staff members at all levels as well as the exercising of good judgement and diplomacy.
* Receive all information for input into the RISe…