Event Assistant

Event Assistant

Vancouver

START DATE: April 1,2026

REPORTS TO: Fundraising Specialist (Corporate Engagement and Events)

The BGC South Coast BC Foundation is seeking a self‑motivated, energetic person to work with our Resource Development team of which each member plays a critical role. The Resource Development team is responsible for raising funds to support the programs and services offered at BGC South Coast BC. The Event Assistant assists with the preparation and implementation of event activities, collaborating closely with community members, the resource development team, and reporting to the Fundraising Specialist to support and coordinate the planning and execution of our signature fundraising event.

• Assist in the coordination and implementation of BGC South Coast BC signature event, Club House Gala, including:
  • Pre‑event, day‑of, and post‑event logistics.
  • Solicitation of gifts‑in‑kind, silent and live auction items, and vendor support.
  • Coordination of ticket sales tracking, reporting, and database management.
  • Volunteer recruitment and training.
  • Event preparations and logistics.
  • Responsible for distribution of event information to attendees.
  • Participates in and supports event day implementation.
  • Assists with event follow‑up and wrap‑up.
  • Assists with budget control.

• Clear criminal record check (Vulnerable Sector).
• Two years of experience assisting with event planning, coordination, and implementation.
• Knowledge and understanding of ethical behaviour and business practices related to fundraising and events, ensuring work and best practice is aligned with ethics, values and leadership standards of BGC South Coast BC.
• Demonstrated teamwork skills with the ability to think critically and resolve issues.
• Excellent oral, written and interpersonal communication skills.
• Proficient time and general management skills.
• Experience with Microsoft Office Suite (researching the internet etc.).
• Experience with Donor Perfect and Ready Set Auction  would be an asset.
• Class 5 driver’s licence and access to a reliable vehicle when needed.
• A passion for programmes that support kids in being the best they can be!

This is an hourly part‑time position (18.75 hours per week) with a flexible schedule based on the successful candidate’s availability. Compensation starts at $23 to $25 an hour depending on experience. Benefits include 4% vacation pay, up to 5 days paid sick leave in the calendar year following 45 days of employment, paid birthday off and an employee assistance plan (EAP).

As it connects to our organisational core values, BGC encourages staff to show up as their best selves, including mutual respect, integrity and accountability.

Thanks in advance to all persons who apply for this position. Please note that only those selected for an interview will be contacted.