Outreach and Events Coordinator

The Outreach & Events Coordinator acts as a link between Catholic Cemeteries and community stakeholders to create impactful and exceptional event experiences. The incumbent plans, executes and manages small-to-medium ministry events of up to 1000 participants. In supporting the various events and program offers, the coordinator oversees volunteers and develops a growing network of lay faithful that support the ministry. As a key community liaison, the incumbent builds ministerial relationships with parishes, parish groups (CWL, Youth, etc.),

CISVA schools, and Pastoral Centre ministry offices to educate about our ministry;
The role builds awareness and educates the lay faithful about the Catholic Burial Tradition, the beauty of the Catholic Funeral Mass and functions of the ministry which include journeying with families after burials and providing bereavement support.

Event Coordination and Program Execution (50%)

• Identifies plans and executes participation in community events such as the Monthly Mass of Remembrance, Open Houses, Outdoor Masses, Hallow tide, Bus tours, Seasons of Hope, and several others;
• Sets and monitors key performance metrics for assigned events, tracking performance and creating reports for review and presentation as needed;
• Manages the process of production and dissemination of event programs;
• Coordinates bereavement support programs at the cemetery and liaises with parish support groups;
• Collaborates with the Communications Coordinator to organize promotional initiatives and other promotional materials (e.g. bereavement newsletter, social media, printed materials);
• Orders promotional items used for seasonal programs (e.g. Christmas Wreath program, Candle sale for Hallow tide, etc.);
• Maintains clear and organized inventory of event materials.

Community Engagement (20%)

• Promotes RCCAV awareness by building relationships through Catholic organizations, parishes, Gardens of Gethsemani Chapel community, Catholic Women’s League, Knights of Columbus Chapters, RCAV, and other partnering organizations connected to our ministry;
• Works with parishes and the Development Office to coordinate estate planning presentations;
• Attends Conferences in the community -- CWL, RCAV, ONE Conference, CISVA, Educators Conference, Community Fairs and other as needed;
• Builds relationships with the Catholic school community, promoting our ministry and religious learning outcomes;
• Coordinates and hosts school programs at the cemetery;
• Acts as the primary point of contact for event sponsorship requests.
• Builds the volunteer program, and coordinates with volunteer networks to increase awareness;
• Orients and trains volunteers to increase their understanding of the ministry, our mission and our policies;
• Forecasts future volunteer needs in accordance with the growth plan;
• Develops and manages targeted programs (e.g. school programs) and training to improve volunteer knowledge, skills and experience;
• Conducts ongoing evaluation of the volunteer program, its processes, policies and activities;
• Recommends and implements improvements as necessary and communicates accordingly with volunteers;
• Recruits volunteers to assist with monthly Mass service, parish presentations, and aftercare support.

Administration (10%)

• Administrates Evangelist and Resurrection Mausoleum Chapels (non-liturgical aspects) and supports volunteer sacristans;
• Produces statistics for programs and monthly outreach reports;
• Other required duties as assigned.

• At least two (2) years of experience in professional events or community engagement;
• Previous experience in volunteer coordination considered an asset.
• Self-motivated and ability to work independently and as a team player.
• Excellent interpersonal and organizational skills with high attention to detail and high degree of initiative;
• Ability to exercise tact, diplomacy and discretion in a confidential work environment;
• Superior verbal and email communication skills as well as facilitation and presentation skills;
• Ministerial and marketing acumen with the ability to reach out to individuals and groups;
• Knowledge of the Catholic Church, Catholic Burial Tradition and Christian…