Assistant Building Manager

Overview

Warrington PCI Management is the largest commercial property manager in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an Assistant Building Manager to support a residential portfolio of properties in Vancouver.

Work Schedule:

Monday to Friday from 10AM-6:30PM onsite.

CA $57,000.00/yr - CA $65,000.00/yr

This range is provided by Warrington Residential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

For more details about this role, please review the full job description below.

The Assistant Building Manager plays a key role in supporting the Building Manager with the day-to-day operations, maintenance, and resident relations of the property. This includes delivering hospitable and professional concierge services, coordinating contractors, responding to tenant requests in a timely manner, and ensuring the safety and wellbeing of residents. The Assistant Building Manager is also responsible for maintaining the building to a high standard and plays an active role in leasing vacant suites to help maintain high occupancy while fostering a welcoming and professional environment for current and prospective residents.

The Assistant Building Manager will at various times be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the Company:

• Greet residents with courtesy and respond to tenant requests in a timely manner
• Assist with package retrieval and delivery from couriers
• Coordinate move-ins and move-outs with the Building Manager, booking amenities including elevator, and trade access with the Building Manager

• Advertise, set appointments, provide tours, and complete interviews to achieve 100% occupancy
• Manage the rental process for all tenants including all required paperwork for the rental of suites, permission of pets (if allowed), rental of parking and/or storage lockers
• Complete move-in and move-out condition reports
• Accurate collection of rent (by cheque only, all cash transactions to be at Head Office only)
• Deliver cheques to head office daily (cheques may not be held and uncashed for over 2 days)
• Deliver late rent notices, eviction notices, and any other notice required by Head Office
• Prepare, draft, and post notices, compile evidence for arbitration and attend arbitration if necessary
• Complete and maintain tenant files; contractor files; general files including working with parking management company (if required) to maintain parking stall list
• Program and maintain all access keys/fobs to building(s)

• Manage and coordinate community events for building(s) as assigned by the residential team
• Provide relief coverage for the team – statutory holiday coverage or general vacation coverage.

• Collect receivables in a timely manner and work with property manager to collect outstanding balances, issue required forms, prepare for dispute resolution proceedings, and take necessary legal actions.
• Manage occupancy, show suites and implement tenant retention strategies to optimize occupancy and revenue for the property
• Assist with preparation, review, and distribution of monthly financial reports
• Review, code, and track invoices in a timely manner to relevant contractors and properties, and request adjustments to invoices as may be required
• Prepare welcome packages, tenant correspondence, notices and other documentation as may be required
• Actively monitor deficiencies in suites, common areas, mechanical and safety systems are maintained, energy-efficient, and environmentally sustainable.
• Conduct regular property inspections including rental units at move-in, move-outs, and coordinate other maintenance required as appropriate.
• Maintain, ensure compliance, coordinate, and execute initiatives related to insurance/risk management, incidents, claims, legal files, and environmental/energy conservation programs.
• Coordinate with…