Facilities Coordinator

Job Profile

AAPS Salaried – Facilities Management, Level B

Staff - Non Union

M&P - AAPS

Facilities Coordinator

Trades | Facilities and Building Services | Student Housing and Community Services

$6,251.00 – $8,986.00 CAD Monthly. The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

January 17, 2026

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Facilities Coordinator develops, analyzes and implements efficient workflows, operational requirements, and projects within Facilities and Building Services. The position manages building services and operations for facilities that are shared with multiple user groups and are used for multiple purposes for residence, conference events, child care, and food services. This position supports leadership through research, reports and schedules. The Facilities Coordinator also maintains regular communication with staff and students to resolve complaints and issues related to facilities managed by Student Housing and Community Services (SHCS).

This position aligns improvement initiatives with strategic goals and provides insights to adjust goals to maximize potential. This role works with departmental managers on research, programs or special projects as requested. This role manages and directs the work of administrative employees, and other unionized staff as needed.

Reports to the Trades Manager. Maintains positive, close working relationships with all departmental managers and functional units within SHCS.

• Develop, analyze and implement policies, procedures and protocols to ensure efficient workflow for operations within facilities and building services.
• Monitor work order performance metrics and communicate regularly with relevant functional leads to review and prioritize work.
• Coordinate scheduling of work with internal and external service providers, technical staff, and departmental managers.
• Promote excellent customer service by managing timelines; manage information using various online management systems, and provide information and timelines to departmental managers for special maintenance and small projects.
• Recommend and/or implement corrective measures to address service or quality concerns with manufacturers and services providers.
• Coordinate and oversee projects related to ongoing vital building maintenance and improvements. Arrange all aspects of building maintenance, such as renovations, equipment renewal, and maintenance projects using input from campus and departmental colleagues.
• Supervise and provide corrective measures to internal and external technical staff on the completion of projects, maintenance, repairs, and building services.
• Manage general building maintenance for these complex building facilities managed by UBC Student Housing and Community Services.
• Work with multiple user groups in these facilities to provide user-centered solutions in projects.
• Assemble specifications, drawings and cost estimates in relation to these projects and in support of the capital budget.
• Conduct a preliminary analysis of the scope of work, and supporting documentation.
• Participate in developing project and operational budgets and control expenditures within these limits.
• Check to ensure that maintenance work is complete in accordance with requirements, specifications and cost estimates.
• Conduct analysis regarding user equipment,…