Legal Administrative Assistant – Business Law

LEGAL ADMINISTRATIVE ASSISTANT – BUSINESS LAW

If you're looking for a challenge and a chance to grow your career alongside the best and brightest in the industry, you'll find it here. Our client is currently seeking a Legal Administrative Assistant to support their Business Law Practice Group. The position offers the opportunity to work with a vibrant and team-oriented group of people. The successful candidate will have a minimum of 2 years’ experience working in a Canadian law firm, be energetic, flexible, highly motivated and driven to succeed.

• Interact professionally with clients for appointments and other matters
• File maintenance and management, including opening and closing files, and keeping paper and electronic files up to date including printing, scanning and saving correspondence etc.
• Assist with preparing outgoing correspondence and gathering necessary enclosures, etc.
• Prepare and submit monthly expense reports
• Assist with monthly billing process
• Record and maintain disbursements
• Liaise with other legal assistants, paralegals, lawyers and clients regarding file progress
• Liaise with accounting department to organize outgoing/incoming wires, prepare cheques/cheque deposits when necessary.
• Other general administrative duties as required

• A minimum of 2 years’ experience as a Legal Administrative Assistant in Business Law
• Completion of an accredited Legal Administrative Assistant program
• Exceptional communication skills, including the ability to communicate in a professional and courteous manner
• Advanced technical and computer skills with Word, Excel and Outlook
• Keyboarding at a minimum or 60 wpm
• Excellent spelling, grammar and proofreading skills

• Strong commitment to delivering exceptional customer service
• Exceptional oral and written communication skills
• Ability to work independently and collaboratively within a team
• High level of accuracy and attention to detail
• Well-organized with the ability to manage multiple tasks and prioritize in a fast-paced, time-sensitive environment
• Proven ability to take initiative while also following instructions and meeting strict deadlines
• Positive, professional, and proactive attitude
• Energetic and solution-oriented, with effective problem-solving skills and the ability to manage work efficiently