Legal Administrative Assistant - Corporate Records

Overview

Webster Hudson & Coombe LLP is a medium-sized downtown law firm with 16 lawyers and 25 support staff. Our team of solicitors and litigators is committed to providing reliable and innovative legal services. We offer competitive salaries and benefits, and a work/life balance atmosphere with firm events and staff appreciation.

Location:

Vancouver, Canada
• Published:
January 13, 2026

Part-time Corporate Records Legal Administrative Assistant (LAA). 25 hours per week in office, supporting two lawyers. Salary range: $40,000 – $60,000, determined by experience.

• Corporate Records
  : experience using Appara software; update annual corporate summary spreadsheet (daily); obtain instructions from clients to proceed with annual maintenance; preparation of annual reports, annual resolutions, changes of R&R and changes of directors if necessary; filings with BC Registry Services; in corporations of new companies (preparation of all inc. and organizational documents); registration of dba names as required; amalgamations; coordinating maintenance with local counsel for extra-provincially registered companies;
  
  support on tax planning matters; support on business purchase and sales as required; search and filing PPSA matters as required.
• Administrative Support
  : opening new matters in Soluno/iManage; conflict checks; support on marketing activities as required.
• Accounting
  : preparation of invoices for Corporate Records matters; preparation of invoices for general corporate matters as requested; issuing invoices to clients with instructions to pay; following up with clients for payment of past due invoices.

• Must have at least 2 years working experience in British Columbia in a legal setting
• A team player who can work independently and take initiative
• Strong communication skills both written and verbal
• Must have knowledge of Appara corporate software
• Technological proficiency in Microsoft Office applications, as well as an ability to learn new software programs quickly

Apply by submitting your resume and cover letter to our Human Resources Support, Rebecca Paterakis at  We thank all candidates for their interest; only those offered an interview will be contacted. All applications will be kept in confidence.