Office & HR Coordinator

Position:
Office & HR Coordinator

Location:

Vancouver, Canada

Department:
Human Resources & Corporate Services

Reports To:

Human Resources Manager

As an Office & HR Coordinator, you will play a vital dual role in ensuring smooth daily operations while supporting key human resources functions. You will lead the planning and execution of employee engagement activities, social events, and CSR initiatives that foster a positive workplace culture. Working closely with the Office Assistant, you will maintain a comfortable office environment while providing administrative support to department leaders and the executive team.

You will support the full recruitment cycle from job postings through candidate screening and interview coordination to onboarding new hires. Additionally, you will assist with payroll administration, maintain accurate employee records, and handle sensitive information with discretion. This role requires a highly organized self‑starter who can juggle multiple priorities and bring energy and attention to detail to everything you do.

This is an on‑site position.

• Lead the organizing and publicizing of all employee engagement activities, social events, team‑building activities, celebrations (e.g., holiday parties, team lunches, company milestones), and corporate meetings, conferences, and special events, including offsite events as requested
• Align with the wider organization on town halls, knowledge shares, and other company‑wide initiatives to ensure a consistent approach
• Support CSR strategy by driving various initiatives throughout the year, including actively participating in the Global CSR Committee meetings, communicating CSR opportunities to employees, coordinating fundraising activities and employee participation, and tracking events and expenditures
• Manage the reception phone and serve as the primary point of contact for public affairs inquiries, collaborating with the Corporate Communications team to address and respond to public affairs matters
• Collaborate with the office assistant to ensure smooth daily office operations
• Provide comprehensive administrative and executive support to the senior leadership team, ensuring consistent and efficient service delivery
• Oversee travel bookings and payments for staff
• Coordinate, collate and distribute quarterly board book and biannual JV board materials
• Manage the office attendance records
• Provide coverage for office services in the absence of the Office Services Assistant

• Coordinate and support the recruitment process including preparing and posting job advertisements on relevant platforms, conducting initial phone screens, and scheduling interviews with candidates
• Maintain the recruitment pipeline and candidate records in the applicant tracking system (ATS)
• Prepare necessary recruitment documentation and communicate with candidates throughout the hiring process
• Coordinate the employee onboarding experience for each new hire, including organizing orientation sessions, preparing onboarding materials, and ensuring all required documentation is completed
• Lead employee engagement and wellbeing initiatives to foster a collaborative office environment, collaborating with the Global Benefits team to ensure alignment and implementation of global wellness programs
• Assist with payroll‑related administrative tasks and employee benefits coordination as directed by the HR team
• Support HR compliance activities by ensuring employee records are kept up to date and accurate
• Support the HR team with general administrative tasks
• Handle sensitive information with confidentiality and professionalism
• Assist with ad hoc administrative and HR projects as assigned

• 3+ years of experience in an office administrative and/or HR support role
• Strong organizational and multitasking abilities with excellent attention to detail
• Self‑motivated and proactive with a solutions‑driven approach to work
• Excellent interpersonal, verbal, and written communication skills
• Ability to build successful relationships with internal and external stakeholders at all…