Controller​/Accountant

Peace Geeks is hiring a part-time (10 hours/week) controller or accountant to manage the organization’s grant compliance, bookkeeping, payroll, accounts payable and accounts receivables, while ensuring financial reports and tax filings are prepared in a timely manner.

The Accountant will ensure smooth operations of Peace Geeks’ core operational finances. The Accountant will also work with the Project Managers for regular communications on project finances for grants.

The accountant must demonstrate attention to detail and good record‑keeping skills to meet provincial and federal tax and nonprofit regulations. This position also requires outstanding communication skills for working positively and proactively with our small team, management and board members, plus vendors, and donors as needed.

• Filing all financial and compliance reports on time to appropriate government entities for Peace Geeks Society and Peace Geeks International
• Processing payroll and remittances to the CRA
• Preparing quarterly financial statements for review of the Peace Geeks Board of Directors using the deferral method under Canadian GAAP
• Reconciliation and analysis of balance sheet and related profit and loss accounts
• Preparing annual tax returns for both Peace Geeks Society (not-for-profit entity) and Peace Geeks International (charity)

• Preparing the budget‑to‑actuals for Peace Geeks projects and Peace Geeks core operations
• Preparing high‑level financial dashboards, summarizing financial performance at an individual project level and explaining key variances, for use by Peace Geeks’ leadership and Board of Directors
• Handling the Accounts Payable function for all local expenses
• Supporting the collection of Accounts Receivable
• Performing bank transfers
• Processing bi‑weekly payroll
• Lead or assist decision support investigation, analysis and reporting as pertinent financial matters arise
• Liaise with external business partners and other departments to coordinate required information and resolve discrepancies
• Prepare working papers for external audits
• Prepare cash flow statements for supporting upcoming project and organizational spending

• Configuring our accounting software (Quickbooks, Receipt Bank) to automate accounting workflows
• Reviewing Peace Geeks’ expense reporting practices, as well as other internal controls and processes, and making recommendations to strengthen those practices (and implementing recommendations)
• Assist with projects, such as accounting system enhancements or productivity improvement initiatives
• Advising on various accounting and tax matters

• Reviewing contribution agreements, advising on the setup of processes and tools for the collection of appropriate supporting documentation
• Preparing financial reports for all funders based on funder‑specific reporting requirements including:
• Quarterly or annual reporting to our funding bodies to support the monthly preparation of project financials for Peace Geeks using the restricted fund method including:
• Allocating expenses to the correct donor and budget line in compliance with the corresponding funding agreements
• Ensuring that costs which are allocated across multiple projects are done correctly
• Ensuring that all supporting documentation is available and in compliance with donor requirements
• Ensuring the amortization of funding revenue to each project is complete and accurate
• Approving financial transfer requests to our Jordan office based on established processes
• Monitoring Jordan payroll, expenses, and exchange rates to ensure that monthly financials are reconciled and comply with the terms of Contribution Agreements
• Monitoring cost increases that require formal approval from funders and ensuring approvals as needed
• Conducting monthly financials reviews with project managers on all allocations

• Strong written and oral communication skills to explain financial concepts concisely and clearly to a non‑sophisticated audience

• CPA or equivalent Canadian accounting designation
• 4+…