Stock Plan Administrator

Salary Range: $80,000 - $95,000 CAD per annum

Job Class:
Full-Time

About the Company:

WELL Health is an innovative technology enabled healthcare company whose overarching objective is to positively impact health outcomes by leveraging technology to empower and support healthcare practitioners and their patients. WELL has built an innovative practitioner enablement platform that includes comprehensive end to end practice management tools inclusive of virtual care and digital patient engagement capabilities as well as Electronic Medical Records (EMR), Revenue Cycle Management (RCM) and data protection services.

WELL, uses this platform to power healthcare practitioners both inside and outside of WELL’s own omni-channel patient services offerings. WELL, owns and operates Canada’s largest network of outpatient medical clinics serving primary and specialized healthcare services and is the provider of a leading multi-national multi-disciplinary telehealth offering. WELL, is publicly traded on the Toronto Stock Exchange under the symbol "WELL".

To learn more about the company, please visit:(Use the "Apply for this Job" box below)..

We are seeking an experienced and detail-oriented Stock Plan Administrator to join our dynamic People & Culture Shared Services team. This role will be instrumental in administering and scaling equity compensation programs—including stock options, RSUs, PSUs, and Employee Stock Purchase Plans (ESPPs)—across a rapidly growing organization, which includes TSX-listed entities (TSX:

WELL, TSX:

AIDX.TO) and additional companies preparing for IPO within the next few years.

You will manage the end-to-end administration of equity awards and the ESPP, and contribute to the implementation and management of our equity platform (Share works). This position plays a critical role in ensuring compliance with tax and payroll regulations and serves as a key liaison between People & Culture, Finance, and a broad group of stakeholders—including executives, employees, physicians, and consultants.

Equity Administration

• Administer equity grant events (options, RSUs, PSUs), ensuring accurate setup, approvals, and employee communications.
• Manage Employee Stock Purchase Plan (ESPP) enrollment, contributions, purchases, and reconciliations in coordination with Payroll and Finance.
• Manage monthly and ad-hoc vesting events in Share works, including reconciliations and payroll reporting.
• Maintain comprehensive equity records and prepare reports for Finance, Payroll, and external stakeholders.

Share works Implementation & Platform Management

• Contribute to the full-cycle implementation and configuration of the Share works (Morgan Stanley) equity management platform.
• Maintain the platform post-launch, ensuring data integrity and seamless integration with HRIS and payroll systems.
• Develop workflows, reporting tools, and process automations to support scaling equity operations.

Payroll & Financial Collaboration

• Partner with Payroll to ensure proper taxation, income reporting, and journal entry (JE) processing for all equity transactions.
• Support quarterly and year-end financial close activities, including reconciliations, tax remittances, and audit documentation.
• Coordinate with Finance to ensure timely execution of banking transfers and journal entries related to equity events.

Compliance & Regulatory Oversight

• Ensure compliance with public company standards, securities regulations, and local/global tax laws (particularly in Canada).
• Monitor regulatory changes and recommend updates to policies, procedures, or systems as needed.

Internal Customer Support & Communication

• Serve as the subject matter expert for all equity-related inquiries from a broad internal audience, including executives, employees, physicians, and consultants.
• Host onboarding sessions, educational workshops, and Q&A forums for plan participants.
• Create and maintain clear, accessible internal resources, including FAQs, guides, and process documentation.

Cross-Functional Collaboration

• Collaborate with Finance and Business Unit leaders across the organization to ensure alignment and understanding of equity compensation programs.

• Minimum 5+ years…