Reconciliations Administrator, Temporary

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at

The Opportunity:

We’re looking to fill an opening for a Reconciliations Administrator to join our Operations team for 12 months.

Reporting to the Supervisor of Control Services, the Bilingual Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GIC’s, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them.

The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.

Who you are:

• Service – You put your clients’ needs first. You advocate service excellence, and work to deliver client-centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
• Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like:

• Complete reconciliations required internally and by regulatory bodies (CIRO)
• Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
• Gain an understanding of the regulatory requirements that these tasks satisfy
• Ensure all unit exceptions are resolved by reporting deadlines
• Ensure non-financial discrepancies are updated
• Provide support for dealer rep maintenance functions
• Complete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely manner
• Ensure Credit Unions complete their bank reconciliations monthly. Follow up directly with the Credit Unions on any outages
• Assist with any inquiries to the team regarding account positions
• Assist with the setup of new reconciliations as products come onboard
• Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
• Assist with any internal or external audit inquiries in relation to reconciliations

Requirements

Your experience and skills:

• Post-Secondary education and a degree in Business Admin or Finance is an asset
• 1 year related financial industry work experience
• Knowledge of current operational procedures governing the mutual fund and security industry
• IFIC or CSC designation is an asset
• Extremely detail oriented and accurate
• Excellent problem-solving skills to perform analysis of the exception issues and determine solutions
• Demonstrates the ability to work calmly and effectively in a fast-paced environment
• Flexible to meet changing needs and manage deadlines
• Excellent time management and organizational skills to meet time constraints
• Intermediate computer skills and advanced skills…