Research and Outreach Project Coordinator

The Research and Outreach Project Coordinator is a temporary part-time position providing administrative, communications and event support for Critical Image Forum, a VPRI funded UBC-based interdisciplinary research cluster. The Cluster Leads are:
Associate Professor Althea Thauberger and Assistant Professor Kelly Midori McCormick. The cluster is currently primarily concerned with establishing a body of outward facing research led by its members and partners that shares and contributes to our collective work in photographic and expanded documentary practices. We maintain an online digital archive of discursive materials for research and pedagogical applications, and support public events and presentations which promote critical photographic literacy.

This position is solely responsible for overseeing the administrative coordination for the cluster. Major responsibilities include: coordinating and monitoring project timelines, milestones and budgets as set by the Cluster Leads; creating and updating contact lists and program calendars; coordinating travel and hospitality; coordinating audio/visual recordings of public events and the sharing of documentation; assisting in collecting research resources and updating the project website;

organizing cluster meetings; generating emails, editing the cluster newsletter; liaising with cluster members, graduate Research Assistants and associated researchers; assisting with financial accounting; and supporting communications between partners, faculties and institutions.

The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team including faculty and staff from the Department of Art History, Visual Art and Theory as well as partner organizations The Morris and Helen Belkin Art Gallery, and Polygon Gallery. Works with all faculty cluster members, the AHVA Administrator and Program Assistant.

Communicates with a variety of UBC departments and units, faculty, staff, students, and various internal stakeholders across campus. Liaises with external partners and researchers.

Organizational Status

The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team including faculty and staff from the Department of Art History, Visual Art and Theory as well as partner organizations The Morris and Helen Belkin Art Gallery, and Polygon Gallery. Works with all faculty cluster members, the AHVA Administrator and Program Assistant.

Communicates with a variety of UBC departments and units, faculty, staff, students, and various internal stakeholders across campus. Liaises with external partners and researchers. May supervise Graduate Research Assistants and volunteers.

Work Performed

• Provides complex administrative and logistical support to the Cluster for its operations, events (including lectures, workshops, symposia, talks, seminars, exhibitions and social events), and initiatives. Schedules meetings for the Cluster Team. Prepares event and meeting agendas and other supporting documents. Takes accurate and effective meeting minutes.

• First point of contact for external and internal inquiries about the Cluster: these inquiries range in complexity from routine through to complex, confidential inquiries that require discernment, discretion, accuracy, and professionalism.

• Communicates with project partners, participants and the project team to coordinate and monitor project timelines, milestones and budgets as set by the Cluster Leads;
Assist with the development and leads the maintenance of contact lists, event and program calendars, timelines, and milestones;

• Uses initiative, interpretation and ingenuity in identifying and resolving potential or actual problems related to planning research, programs and overall visioning of an emerging research cluster and student Research Assistant(s).

• Effectively organizes all pre-planning logistics associated with in-person, virtual and hybrid events such as coordinating schedules, booking rooms, event registration check-ins, in-event moderation, advanced AV,…