Project Coordinator, Tenant Improvements | General Contractor

Overview

General Contractor is seeking a Project Coordinator - Tenant Improvements to join their dynamic growing team. The successful candidate will work closely with project managers to support all phases of project delivery, ensuring that projects are executed efficiently, on schedule, and to the highest quality standards. Salary range $65k-$80k. The employer aims to make building and renovating enjoyable and successful, and seeks team members who want to contribute to the client’s construction brand for life.

• Assist the project manager in preparing detailed written scopes of work according to standard procedures.
• Support the project manager in developing preliminary project schedules for inclusion in client proposals.
• Assist in developing accurate project budgets based on the defined scope of work.
• Provide accurate documentation to the Admin team for budget presentation preparation.

• Ensure each new project starts according to plan.
• Minimum of 1 year experience in a construction project coordination role, preferably in tenant improvements.
• Strong organizational and communication skills.
• Proficiency with project management software (Procore) and Microsoft Office Suite.
• Familiarity with construction contracts, change orders, and schedule management.
• Knowledge of WorkSafeBC regulations.
• Smartsheet knowledge an asset.
• Support setup of the final project budget.
• Assist with tenders, tender closings, and the preparation of trade contracts and purchase orders.
• Support the day-to-day management, monitoring, and documentation of construction activities, ensuring compliance with master schedules, budgets, and contract documents.
• Perform ongoing monitoring and processing of plans, specifications, shop drawings, and submittals.
• Develop and maintain positive communication with corporate teams, clients, civic officials, and the public.
• Assist with timely project close-out and client occupancy.

• Administer and process post-construction issues to ensure compliance with maintenance and warranty provisions.
• The management of the project including site management, site safety and project implementation.
• Work from blueprints, specifications, drawings and instructions to design, build, remodel, retrofit, maintain and repair various facilities and structures.

Site Safety/Set-up Coordination:

• Ensure all sites comply with company and WorkSafeBC safety policies.
• Maintain site presentation according to standard procedures.

• Report to the designated project manager and provide support on multiple concurrent projects.
• Organize and maintain all project documents and drawings.
• Review and respond to daily project correspondence, addressing issues from initiation to closure.
• Review shop drawings for compliance and coordinate consultant reviews.
• Receive, log, and distribute all project documentation, including drawings, shop drawings, color schedules, change orders, site instructions, consultant reports, test results, and RFIs.
• Assist with solving construction detail problems as a value-added service to the Pre-Construction & Design team (without assuming design responsibility).
• Ensure only the latest “for construction” drawings and specifications are used on site.
• Set up and maintain project filing systems throughout the project duration.
• Review and analyze weekly schedules and cost reports; support preparation of profit projections.
• Prepare monthly reports on project status, profit, subcontract status, and schedule for Senior Management review.
• Submit weekly client update reports and look-ahead reports by Friday at 3pm.
• Conduct regular field inspections to ensure construction contract compliance.
• Attend client, consultant, and trade meetings; prepare and distribute minutes as required.
• Prepare and track all project documentation.
• Develop preliminary schedules and support the project team in developing the Master Schedule.
• Monitor and update the Master Schedule according to standard procedures.
• Assist in managing change orders, including identification, notice, pricing, and logging.
• Receive, price, and track Contemplated Change Orders.
• Author…