Project Coordinator

Join to apply for the Project Coordinator role at Evi Smart™

Evi Smart™ (by Evident) is a global leader in AI-powered dental workflow automation and CAD design outsourcing. Trusted by laboratories and clinics in over 26 countries, our mission is simple but powerful: to make dental care smarter, faster, and better for everyone. Our platform seamlessly connects dentists, lab technicians, and manufacturers through intelligent automation—revolutionizing modern dentistry around the world.

We’re looking for a hands‑on Executive Assistant & Project Coordinator who thrives in a fast‑paced, ever‑changing environment. This isn’t your typical EA role—you’ll be resourceful, gritty, and adaptable. You’ll wear many hats: calendar guardian, project driver, problem solver, and trusted partner to the CEO. If you like being at the center of the action, finding smart solutions, and getting things done no matter what, this role is for you.

In this role, you will:

• Serve as the right hand to the CEO: manage calendar, priorities, and communications so nothing slips through the cracks.
• Anticipate needs, troubleshoot issues before they become problems, and ensure the CEO is always one step ahead.
• Lead and coordinate cross‑functional projects (ops, legal, finance, product), build timelines, assign owners, track follow‑ups, and push things forward.
• Handle travel, logistics, and other critical details with precision and care.
• Own special initiatives such as event coordination, internal branding, or presentation materials when needed.
• Connect the dots between teams to ensure alignment and clarity.
• Keep leadership updated: progress reports, next steps, and highlight any blockers.

• You have 3‑5+ years in an Executive Assistant, Project Coordinator, or similar supporting role, ideally in a fast‑paced or startup environment.
• Exceptional organizational skills—you thrive when juggling multiple priorities and deadlines.
• A clear and proactive communicator who stays calm under pressure.
• You bring strong judgment, resourcefulness, and a bias for action.

• Experience working in high‑growth companies or startup environments.
• Familiarity with project management tools like Asana, Notion, Trello, etc.
• Experience or interest in tech / healthcare / operations contexts.

• Be part of a mission‑driven company making real impact in dental tech globally.
• High visibility role: work directly with leadership, with real opportunities for growth into operations/management roles.
• Collaborative, fast‑moving culture where your ideas and execution matter.
• Competitive salary + benefits + the chance to build and own projects.

If you’re excited to do big things, want to support and lead, and are ready to be part of something that changes the game in dental care — we want to hear from you.

Mid‑Senior level

Full‑time

Software Development