Program Coordinator

About the Role:

As a CBRE Program Coordinator, you will provide basic administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.

This job is part of the Program Management function. They are responsible for the management of projects from initiation through completion.

• Process documentation for project commitments. Obtain external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects amongst teams and clients.
• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications. Help with project administration deliverables.
• Assist the project closeout process including turnover documentation and financial reconciliation.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.
• Regular reporting weekly, bi-weekly, monthly to sr leadership
• Set up document repositories and ensure stakeholders have access
• Coordinate creation and changes of Outlook meeting rooms
• Document and maintain Business Unit requirements, coordinate change requests