Senior Administrative Assistant

Direct Placement | destination one Consulting | Canada

Posted On 05/02/2026

Job Opening  D1 C10092

Non Profits

State/Province British Columbia

City Vancouver (Strathcona / Chinatown / Downtown Eastside)

V6A

destination one is proud to exclusively partner with Helicopters Without Borders (HWB) , a mission driven nonprofit organization redefining how health and wellness services are delivered to remote and underserved communities across British Columbia.

Founded in 2021, Helicopters Without Borders delivers health and wellness services to remote and rural communities across British Columbia, many of which have limited or no road access. Through innovative use of aviation, HWB enables sustainable, community centered access to care while operating with a strong commitment to cultural safety, trust, and impact.

HWB operates as a fast growing, mission driven organization where flexibility, initiative, and accountability are essential. Team members are trusted to take ownership, solve problems, and help build systems in an evolving environment.

The Senior Administrative Assistant is a critical right hand role to the CEO. This position exists to bring structure, momentum, and operational support to a busy leadership function where time is limited and priorities shift quickly.

This is not a traditional administrative role. It is ideal for someone who enjoys variety, problem solving, and being deeply embedded in the day to day operations of a mission driven organization.

This role offers strong potential to evolve into a Chief of Staff position over time, based on performance, capability, and organizational needs.

• Provide day to day administrative support to the CEO and leadership team
• Manage calendars, meetings, and scheduling
• Draft correspondence, reports, presentations, and internal documentation
• Prepare agendas, meeting notes, and board materials
• Handle sensitive and confidential information with discretion and integrity

• Build and maintain organized systems, templates, and shared documentation
• Support vendor coordination and office logistics
• Assist with flight related administrative coordination
• Use tools such as Google Workspace, Asana, Keela, and AI enabled productivity tools to streamline workflows

• Support cross functional initiatives and special projects
• Track tasks, deadlines, and deliverables
• Serve as a professional point of contact for partners, donors, and collaborators

• Assist with basic financial tracking and data entry
• Support onboarding logistics and internal documentation

• Exceptional organizational and prioritization skills
• Strong written and verbal communication abilities
• High level of discretion, judgment, and integrity
• Proactive problem solver who can anticipate needs
• Comfort building processes and systems from scratch
• Tech savvy with openness to AI enabled productivity tools
• Valid driver’s license and access to a vehicle

• First six months fully in office to support onboarding and relationship building
• CEO travel may require full in office presence during certain periods
• After ramp up, flexibility for hybrid work arrangement
• Occasional after hours work and limited travel may be required

• Candidates who enjoy variety and ownership
• Individuals who are self directed and proactive
• Those comfortable operating in fast paced, evolving environments
• Professionals seeking long term growth and exposure to leadership and operations

destination one Consulting is a North America based strategic recruitment, executive search, and HR advisory firm serving purpose led organizations across high impact industries. Our sector expertise spans Clean Tech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.

If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While…