Real Estate Admin Associate

About The Role

As a CBRE Admin Associate, you will provide administrative support to a top performing group of sales professionals. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

Vancouver - British Columbia - Canada

• Be a team lead on deal documentation and oversee the tracking of occupier and listing transactions, including but not limited to: listing agreements; commission agreements; assist with offer writing process; track critical dates; prepare waiver or extension documents. Ensure correct filing of all documentation.
• Prepare client correspondence, including market reports and stats, peer group surveys, comparable transaction data; client presentations; and board packages.
• Have an awareness of BCFSA compliance regulations and coordinate appropriate documentation to complete voucher forms and process Brokers' commission payments and track the status of each.
• Liaise directly with the centralized departments (Marketing & Communications; Research; Conveyance) and work together to fulfil requests in a timely manner.
• Perform financial analysis on transactions for client presentation.
• Serve as a point of contact for the team for information requests.
• Prepare monthly marketing status reports for clients.
• Assist with the plan of action of marketing particular properties. Support Sales team members with the implementation of business strategies.
• Perform administrative tasks such as updating and maintaining client databases, printing/scanning/filing various documents.
• Prepare client property packages for tours, resolve client issues, and reply to client pricing inquiries.
• Source properties and clients by researching local and national databases.
• Track and report on replies and communications from sourcing activities.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Handle confidential information with discretion and demonstrate the highest level of customer service.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Carry-out special projects as requested.
• Lead by example and model behaviours that are consistent with CBRE RISE values.

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office Word, Excel, Outlook, PowerPoint.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary being offered for this position is $72, annually, depending on experience. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recr or via telephone at  (Canada) and  (U.S.)

Service line: Advisory Segment