Executive Assistant to VP and Market Leader

We’re building a relationship‑oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered  team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

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As an Executive Assistant to the Vice President and Market Leader, Commercial Banking, BC, you are responsible for managing the day‑to‑day administrative activities in support of the Vice President, ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence.

The Executive Assistant to the VP exercises independent initiative and judgement in managing special and regional projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans. The role makes decisions on daily priorities, developing and maintaining administration procedures and processes, regional activities and assignments, coordinating meetings, and processing expense accounts for the teams.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend approximately 3‑4 days per week on‑site while other days will be remote.

• Calendar management – Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel arrangement & expense reporting – Arrange travel arrangements and maintain the travel expense account including expense submissions on behalf of the Executive and team. Arrange group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional support – Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialised nature ensuring completed material is produced in a timely manner. Assist with regional activities, the preparation of presentations and management reporting. Coordinate leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
• Administrative duties – Provide ongoing administrative support such as assisting with onboarding/off‑boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any regional, team or annual events, under guidance of the VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

• You can demonstrate 3‑5 years of experience as an Executive Assistant in a highly professional, confidential, and fast‑paced environment.
• Your influence makes a difference. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
• You’re digitally savvy. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
• You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.
• Values matter to you. You bring your real self to work, and you live our values – trust, teamwork, and accountability.

• We work to recognise you in meaningful,…