Executive Assistant, Senior Infrastructure and Assets

Executive Assistant, Senior Infrastructure and Assets Job Description

Posted Friday, January 30, 2026 at 8:00 AM

About Musqueam

We are traditional hən̓q̓əmin̓əm̓ speaking people. Today, we are a strong, growing community of over 1,300 members. We live on a small portion of our traditional territory, known as the Musqueam Indian Reserve, located south of Marine Drive near the mouth of the Fraser River. The name Musqueam relates back to the River Plant, the name of the plant is məθkʷəy̓.

There is a story that has been passed on from generation to generation that explains how we became known as the xʷməθkʷəy̓əm (Musqueam) - People of the River Plant. We have always moved throughout our territory using the resources it provides for fishing, hunting, trapping and gathering. We remain distinct and our cultural practices are strong, despite the devastating impacts of residential schools, colonial laws banning our ceremonies, and other attempts to assimilate our people.

Our lands and waters continue to support our cultural and economic practices while serving as a source of knowledge and memory, encoded with our teachings and laws. To learn more about Musqueam, please visit

Reporting to the Senior Director, Community Infrastructure and Development, the Executive Assistant provides high-level administrative, coordination, and operational support to the Senior Director and the departments within their portfolio, including Housing, Lands Governance (Community Planning/GIS), Project Management, Public Works, and Emergency Management .

This role supports day-to-day decision-making, maintains operations, and ensures continuity of administrative functions across departments. The Executive Assistant must be highly flexible and capable of temporarily filling in to support departmental administrative functions when staff are on vacation, leave, or otherwise unavailable, ensuring uninterrupted service delivery and operational efficiency.

This position requires strong organizational skills, cultural awareness, and the ability to work across multiple departments in a fast-paced, community-focused environment.

• Provide confidential, proactive administrative support to the Senior Director, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare, format, and proofread briefing notes, reports, presentations, agendas, and meeting minutes for the Senior Director , Council, Committees, and Senior Management Team as needed.
• Track action items, follow-ups, deadlines, and deliverables to support effective decision-making and accountability.
• Serve as a key point of contact between the Senior Director, internal departments, leadership, and external stakeholders.

• Provide temporary administrative coverage for departments within the Senior Director’s portfolio during staff absences .
• Adapt quickly to different departmental workflows, priorities, and systems to maintain continuity of operations.

• Maintain organized electronic and physical filing systems, ensuring records are accurate , current, and accessible.
• Support tracking of departmental work plans, project milestones, and reporting timelines.
• Assist with the preparation and coordination of RFPs, tenders, contracts, and related documentation.
• Liaise with Finance to support invoice processing, expense tracking, and basic budget monitoring as required .
• Coordinate logistics for meetings, workshops, community consultations, and site visits.
• Other related duties as assigned to support organizational priorities.

• 2 years of experience in a university or college preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Zoom, Adobe Acrobat, and Social Media platforms.
• Cultural competency and knowledge of the MIB’s cultural traditions or the willingness to learn them.
• Excellent time management skills with the ability to manage multiple priorities and handle shifting priorities to produce results within deadlines.
• Highly resourceful team-player, with the ability to also be…