Junior Civil Legal Administrative Assistant Law Firm

Overview

Our client is seeking to hire a junior legal administrative assistant to assist their civil litigation team. This is an entry level role that requires knowledge of how to file civil documents and schedule court matters in addition to including reception coverage and office services support.

Responsibilities but are not limited to:

• Assist with preparation of court forms and pleadings and file documentation.
• Schedule hearings, discoveries, trials, and mediations; liaise with counsel
• Manage legal files (opening/closing), handle client calls and perform general administrative tasks
• Prepare accounts, track receivables, and process accounting forms
• Draft and respond to correspondence
• Fulfill reception expectations such as answering phones and greeting visitors as well as office services duties

• Completion of a Legal Administrative Assistant Certificate from a recognized post-secondary institution, or an equivalent combination of education and relevant experience
• At least 1 year of legal administrative experience, preferably within a law firm or legal environment
• Must know how to file civil court documents and schedule civil court matters
• Intermediate proficiency in Microsoft Office 365 (Word, Excel)
• Demonstrated strength in organization, communication, and technical aptitude
• Proven ability to manage competing priorities and high-volume workloads with accuracy and attention to detail
• Self-motivated with sound judgment and the ability to work independently and proactively.

The salary range for this position is between $45,000 – $50,000 per annum.