Executive Assistant

Job Overview

Executive Assistant at Quantum Management Services Ltd., based in Downtown Vancouver with a hybrid work model. This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordination, and client interface in a fast‑paced, highly professional environment where discretion, agility, and precision are key.

Base salary: CA $80,000 – CA $90,000 per year, plus annual performance bonus. Additional benefits include:

• CA $6,000 annual retirement contribution + up to CA $2,000 matching
• 100% employer‑paid benefits and wellness allowance
• Enhanced maternity leave top‑up and paid parental leave
• Generous vacation and personal time off

• Coordinate complex scheduling and manage executive calendars across global time zones
• Serve as a key liaison between senior consultants, clients, and candidates
• Prepare high‑impact presentations, reports, and confidential materials
• Lead the logistical coordination of client and candidate meetings
• Maintain internal systems (CRM, project trackers) and ensure process accuracy
• Collaborate with a close‑knit support team in a high‑trust, low‑ego environment

• 5–10 years of experience supporting senior leaders in consulting, financial, legal, or professional services
• Proven ability to manage fast‑moving priorities with accuracy and calm
• Tech‑savvy, experienced with Microsoft Office and internal systems (CRM experience is a plus)
• High emotional intelligence, professionalism, and sound judgment
• Excellent communication skills and ability to act with discretion and initiative
• Collaborative mindset with strong organizational skills and attention to detail

Please send your resume in Word format to Cynthia Gray at  All applications are reviewed by our recruitment team, and hiring decisions are made by people.