Executive Assistant

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career‑building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

The Executive Assistant provides high-level administrative and operational support to two senior executives. This role is critical to the smooth day-to-day functioning of the executive offices and requires exceptional organization, judgment, and attention to detail.

The Executive Assistant will manage complex calendars, communications, meetings, and travel logistics; serve as a key point of coordination across teams; and partner closely with other Executive Assistants to ensure the executive team is supported in a consistent, seamless, and professional manner.

This position operates in a fast‑paced, corporate technology environment and requires prior experience supporting senior leaders within similarly complex organizations.

Executive & Administrative Support

• Provide comprehensive administrative support to the senior executives, including proactive inbox management, calendar prioritization, and scheduling across multiple time zones
• Exercise sound judgment in triaging requests, identifying urgent and high‑impact matters, and sequencing competing priorities

Meeting & Communication Management

• Manage the full lifecycle of executive meetings, including agenda coordination, preparation of professional briefing materials (e.g., bios, presentations, background documents), logistics, and follow‑up
• Document meeting minutes, track action items, and ensure timely follow‑through and accountability
• Act as a central communications liaison between the executive offices, senior leaders, and internal stakeholders, ensuring clarity, responsiveness, and appropriate escalation

Travel & Expense Coordination

• Coordinate complex domestic and international travel in partnership with the Global Relay Travel Team, including flight and accommodation bookings, itinerary planning, and preparation of detailed travel agendas
• Manage executive expense submissions with accuracy and timeliness, collaborating with Accounts Payable as needed

Confidentiality & Professionalism

• Handle highly sensitive business, financial, and personnel information with the utmost discretion and professionalism
• Support limited personal scheduling or calendaring needs, where required, in accordance with company guidelines

• 5+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior executives (VP level or above)
• Prior experience in a corporate, technology, or professional services environment (SaaS or regulated industry experience strongly preferred)
• Demonstrated ability to manage complex calendars, meetings, and travel for multiple executives
• Exceptional organizational, communication, and time‑management skills
• Strong proficiency with modern productivity tools (Microsoft Office, collaboration platforms)
• Proven ability to operate effectively in a fast‑paced, deadline‑driven environment with frequent priority shifts

FLSA Status:
Non-Exempt

This role is appropriately classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable state laws based on the following analysis:

• Primary duties are…