Office Assistant
Job in
Vancouver, BC, Canada
Listing for:
Aird and Berlis LLP
Full Time
position
Listed on 2026-01-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
Salary/Wage Range or Industry Benchmark: 45000 - 50000 CAD Yearly
CAD
45000.00
50000.00
YEAR
Job Description & How to Apply Below
Who We Are:
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over lawyers, business advisors and patent agents, we serve clients across Canada and globally.
What We Believe In:
The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.
What We Are Looking For:
Aird & Berlis LLP is currently looking to hire an Office Assistant in our Vancouver office. This position is responsible for front-of-house reception, meeting and event coordination, general office logistics, and administrative support. The Office Assistant also provides backup support to legal assistants and the Office Administrator as required. This is a highly collaborative, service-oriented role suited to someone who is organized, proactive, and comfortable managing multiple priorities in a professional legal environment.
Responsibilities:
Reception & Front Desk
Serve as the first point of contact for clients, visitors, and vendors, both in person and by phoneGreet and direct visitors in a professional and welcoming mannerAnswer, screen, and route incoming calls and messagesManage incoming and outgoing mail, couriers, and deliveriesLegal Assistant & Administrative Backup
Provide backup support to legal assistants during peak periods or absences (e.g., document preparation, filing, scanning, and other administrative tasks)Assist with general administrative duties as assignedMeeting Room & Catering Coordination
Manage meeting room bookings, schedules, and setupEnsure meeting rooms are clean, organized, and properly equippedCoordinate catering orders for internal and client meetings, including setup and cleanupLiaise with vendors to ensure timely delivery and serviceOffice Operations & Logistics
Assist with day-to-day office logistics, including office supplies, equipment, and facilities needsSupport firm events and internal meetings as requiredAssist with maintaining a professional and well-organized office environmentEnsure the office kitchen and common areas are tidy, well-organized, and properly stocked, including regular restocking of supplies and maintaining a consistent inventoryAct as backup to the Office Administrator during absences, ensuring continuity of office operationsSupport administrative processes and special projects as directed by the Office AdministratorPerform other duties and responsibilities as assignedProduce the highest quality of workAccountable for all work assignedTakes initiativeConfidentialRequirements:
Completed post-secondary education ideally in legal administrationPrevious experience within a professional services environment is preferredRequired to work in office 5 days a week (Monday-Friday)Flexibility to adjust work hours as needed to support meetings, events, and coverage requirementsHandle time pressure situations and stress of multiple demandsAbility to lift 50 poundsSkills:
Microsoft suite of applicationsStrong verbal and written communicationAbility to problem solveGood judgement and decision makingStrong interpersonal skillsOrganizedResourcefulDetailedCompensation:
The salary range for this position is $45,-$50, annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.
Why You Should Apply:
Opportunities for growth and on the job training and developmentCompetitive compensation and benefits packageWe pride ourselves on being a mid-sized firm with a family feelActive involvement in our community with opportunities to volunteerMentor programWellness programsAny offer of employment will be conditional upon a criminal background check.
We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
