Executive Assistant

Sarasota, on-site, full-time, Monday through Friday, 8:15 AM to 5:00 PM

Certified Collectibles Group is seeking an experienced Executive Assistant to join our fast-paced global multi-company organization. The Executive Assistant will provide high-level administrative support to the executive team.

• Provide high-level administrative support and assistance to the Executive Leadership Team
• Arrange travel and accommodations for executives, candidates and others.
• Manage the Leadership team's calendars and Conference room reservations.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Work closely with IT to ensure conference rooms are ready for meetings with the proper presentation and/or video-conferencing technology, refreshments, etc.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping and record-keeping functions.
• Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents for senior staff.
• Perform additional duties as assigned by executives.

• Self‑motivated, proactive, and forward‑thinking.
• Excellent verbal and written communication skills.
• Must be able to effectively communicate with all levels of internal and external contacts.
• Diplomatic, tactful, and discrete concerning confidential or sensitive information.
• Superior organizational skills and attention to detail.
• Exceptional time management skills with a proven ability to meet deadlines.
• Ability to function well and work independently in a high‑paced environment.
• Extensive knowledge of office administration, clerical procedures, and record‑keeping systems.
• Highly proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated software.

Certified Collectibles Group is the world’s leading provider of expert, impartial and tech‑enabled services that add value and liquidity to collectibles. Its iconic companies include Numismatic Guaranty Company (NGC), Paper Money Guaranty (PMG), Certified Guaranty Company (CGC) and Authenticated Stamp Guaranty (ASG). Since 1987, the Certified Collectibles Group companies have certified over 100 million coins, banknotes, comic books, TCGs, sports cards, video games, home video collectibles, stamps and more.

Today, CCG serves the world of collectibles online and at its offices in the United States, United Kingdom, UAE, Germany and China.

• Comprehensive benefits including Medical, Vision, and Dental Insurance
• PTO & Paid Holidays

We understand that not everyone checks every box on a job description. If you’re excited about this role and believe you bring valuable skills and experiences, we encourage you to apply. You may be just the right person for this or another opportunity with us.

We are an equal opportunity employer and are committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. We believe that diversity strengthens our team and drives innovation, and we welcome candidates from all backgrounds to apply.

* Subject to terms and conditions. Ask for details.