Administrative Assistant – Invoicing and Accounts Payables; Temp Position

Administrative Assistant – Invoicing and Accounts Payables (Temp Position)

Join to apply for the Administrative Assistant – Invoicing and Accounts Payables (Temp Position) role at Heidelberg Materials North America
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About Us:

Heidelberg Materials is one of the world’s largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees. This is a temporary position who will report to the Administration Supervisor.

• Accounts Receivable (AR):
  Ensure accurate and timely daily invoicing; process credits and re-bills; enter new projects and update existing project details.
• Accounts Payable (AP):
  Receive, code, and process invoices; expedite payment requests; manage critical vendor payments; match tickets, reconcile invoices, and accrue outstanding items at month‑end.
• Purchase Orders & Vendor Management:
  Coordinate purchase requests and orders; review vendor qualification documents.
• Administrative Support:
  Perform data entry and month‑end reporting; provide reception coverage and assist with general administrative tasks as needed.

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in data entry and financial software.
• Ability to work collaboratively with supervisors and management.
• Attention to detail and problem‑solving skills.

• Collaborative and supportive team environment.
• Opportunities for professional growth and development.
• Dynamic and fast‑paced work setting.

• Competitive base salary $54,830 - $64,435
• Industry leading benefits package, including health, dental, and wellness.
• Pension plan with an automatic company contribution as well as matching contributions and RRSP options.
• Opportunities for training, development, career growth within a global organization.

Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process.

As part of our hiring process, we may use AI‑assisted tools to support the screening and evaluation of candidate applications and interviews. These tools help streamline the initial assessment, but all decisions about candidate advancement are made by human recruiters and hiring managers. While technology supports early steps, every interview will be handled by experienced recruiters and hiring managers to provide a personal touch.