Scheduler, Time & Attendance

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship.

As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

POSITION PURPOSE

SUMMARY:

Responsibilities of the position include receiving visitors, answering telephones, scheduling and time and attendance for all departments, Staffing coordination, emergency staffing, timekeeping system management, shift adjustment and approvals and providing clerical support to facility personnel.

• Collaboration: Work with Managers to ensure adequate staffing levels.
• Continuous Operation: Support scheduling to avoid service disruptions.

• Workday Management: Input and update schedules in scheduling systems.
• Verification: Ensure accuracy of schedule data.

• Shift Logs: Maintain a detailed log of shift changes.
• Attendance Records: Track and update attendance data.

• Immediate Response: Contact Managers or RNs for urgent staffing needs.
• Contingency Planning: Develop plans for unexpected staffing shortages.

• Log Maintenance: Track in-service training participation for employees.

• Record Maintenance: Input accurate attendance data into the system (Responsible for Care Aide).
• Data Integrity: Regularly audit records for consistency (Responsible for Care Aide).

• Leave Management: Monitor vacation, sick days, and other leave types (Responsible for Care Aide).
• Trend Analysis: Prepare reports on attendance patterns (Responsible for Care Aide).

• Schedule Changes: Update schedules to reflect approved adjustments (Responsible for Care Aide).
• Overtime Management: Log and track overtime hours.
• Shift Exchange Management: Log and track shift exchange hours.

• Monitoring: Ensure all records comply with agreements and policies.
• Reporting: Alert management to attendance irregularities.

• Discrepancy Notifications: Communicate errors and corrections to employees.
• Guidance: Educate employees on attendance rules.

• General Contribution: Perform other related duties as required, enhancing the overall efficiency and professionalism of the office.

• Dealing with crisis situations
• Dealing with difficult residents The incumbent has no travel required.

• Grade 12 diploma. Administrative courses preferred.
• Minimum 3 years related experience in an administrative and/or financial position.

• Grade 12 diploma. Administrative courses preferred.
• Minimum 3 years related experience in an administrative and/or financial position.

• Friendly, outgoing attitude and good customers service skills.
• Ability to type and utilize a variety of computer software applications effectively.
• Ability to operate related equipment.
• Ability to organize & prioritize work, meeting deadlines.
• Ability to communicate effectively in English - both verbally and in writing.
• Physical ability to carry out duties of this position.
• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.

The target hiring range for this position is $19.93 to $24.91 with a maximum of $29.89. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.

Acc if you have a need for any accommodation and we will be pleased to discuss this with you.