Accounts Payable Clerk

Who we are

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Reporting to the Team Lead, Accounts Payable, the Accounts Payable Clerk plays an integral role in the global accounts payable function at Global Relay and is responsible for ensuring that the day-to-day needs of the AP department are met and that financial policies and procedures pertaining to the payable cycles are adhered to.

• Process invoices on a daily basis, verifying that invoices comply with financial policies and procedures including approvals, department allocations, and ensuring a three-way match to appropriate documentation (i.e. against purchase orders, contracts, pre-approved budgets, etc.)
• Reconcile vendor statements to the accounts payable subledger
• Process employee expenses in SAP Concur, petty cash, and other month-end reimbursements as needed by the business
• Conduct due diligence procedures in setting up new vendor accounts and verifying electronic payment information
• Prepare weekly payment runs to ensure payments are made in a timely manner to avoid penalties and late fees
• Prepare and process cheque, ACH/EFT, wire transfers, and credit card payments
• Assist in the maintenance of the accounts payable subledger
• Maintain Excel versions of bank statements on a daily basis
• Prepare monthly reconciliations and other month-end procedures
• Reconcile credit card transactions, ensuring that all receipts are captured and coded appropriately in the accounts payable subledger
• Prepare and submit journal entries to record expenses, accruals, and inter-company entries
• Field queries from staff and vendors concerning AP and expense claims
• Investigate and resolve various queries made to AP from both internal and external stakeholders; follow up with colleagues, vendors, department heads and managers as needed
• Participate in ad hoc projects and initiatives when required
• Administrative tasks and other duties, as needed

This role may require overtime when there are impending deadlines.

• A minimum of 2-4 years of experience in an accounting department and/or experience in the software/tech industry in a subscription billing environment is an asset
• Diploma or certification in the business/accounting field is an asset
• Intermediate knowledge of MS Office skills (Word, Excel, Outlook)
• Impeccable accuracy with numbers and high attention to detail
• Ability to multi-task and adapt to changing priorities
• Excellent telephone etiquette and ability to write clear, concise and formal business communications
• Ability to exercise tact and discretion and to be entrusted with confidential information
• Exceptional organizational skills with the ability to prioritize and manage time effectively
• Ability to work independently as well as within a team with minimal supervision
• Familiarity with cloud-based accounting systems (e.g. Net Suite, SAP Concur) an asset

Global Relay advertises the pay range for this role in compliance with British Columbia’s pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base…