Administrative Assistant

About The Organization

Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable solutions to exceed customer expectations and better the world around us. With combined annual sales of more than $8.5 billion and 22,000+ employees worldwide, the DIC Group companies support a diverse collection of global customers.

Sun Chemical Corporation is a subsidiary of Sun Chemical Group Coöperatief U.A., the Netherlands, and is headquartered in Parsippany, New Jersey, U.S.A. For more information, please visit  or connect with us on Linked In or Twitter.

Our Valparaiso Site is seeking a detail-oriented and organized administrative clerk to support both the production and HR departments. Responsibilities include setting up new vendors, purchasing raw materials and general plant supplies/services, transacting SAP inventory adjustments, timekeeping administration, file management, event planning, and receiving phone and visitor inquiries.

The ideal candidate will understand both short-term and long-term schedules to allow the plant to run on schedule and possess excellent communication and follow-up skills due to the time-sensitive nature of these duties.

• Timekeeping administration including reviewing weekly timecards for accuracy, recording and tracking paid time off, processing attendance occurrences according to policy, and maintaining accurate documentation.
• Transact inventory adjustments in SAP on a daily basis, run select reports, and assist in sorting, organizing, and analyzing data.
• Enter and receive purchase orders in Ariba and/or SAP.
• Retrieve, organize, analyze, and data‑enter files such as contractor timesheets and safety audits.
• Provide HR/general support activities such as event planning, new employee orientation, coordination of employee voucher programs, and answer phone and visitor inquiries.
• Manage general supplies ordering, distribution, stocking levels, competitive pricing, and select service providers; analyze and compare suppliers for best price, value, and availability; assist in the new vendor creation process.
• Check mail, sort and distribute.
• Other duties as assigned.

• HS Diploma or GED.
• 5+ years in administration, preferably in a manufacturing environment.
• Proficiency in Microsoft Word, Excel, and ERP systems.
• Application of logical and practical approaches to problem-solving.
• Effective communication skills, both written and verbal, with internal and external parties.
• Negotiation and vendor relationship management for on-site vendor services.
• Strong analytical, organizational, and math skills.
• Ability to work under pressure and within schedules to prioritize work and meet deadlines.
• Ability to work without supervision but knowing when to elevate issues to management.
• Maintaining confidentiality in all aspects of the position.

• 1st shift – Monday – Friday:
  Position is On‑Site (Non‑Remote).

We offer a range of market‑competitive total rewards that include merit increases, paid holidays, paid time off, medical, dental, vision, short‑term and long‑term disability benefits, 401(k) with match, and life insurance. Eligibility and benefit timing may vary.

It is Sun Chemical’s policy to recruit, select, and hire on the basis of individual merit and ability with respect to the position being filled. Sun prohibits discrimination on the basis of race, color, religion, creed, national origin, age, gender, sexual orientation, gender identity, marital or veteran status, disability, or any other status protected by applicable law.

Employment agencies are an important component of our talent acquisition strategy, and we value our preferred vendors. We will not accept unsolicited resumes from recruitment agencies for any employment opportunity. All resumes submitted by search firms to any Sun Chemical employee or hiring manager without a signed contract on file, and search engagement for that position, will be deemed unsolicited, and no fee will be paid in the event the candidate is hired as a result of the referral or through other means.

Additionally, any resume submitted without a contract in place will be considered property of Sun Chemical, and no fees will be paid to the agency if the candidate is hired.